Verity for recruitment agencies

The candidate accepted. Then went silent. Verity shows which offers are at risk while you can still save them.

A recruitment agency earns its fee on one day, the day a candidate joins, and loses it on many days before that: a requisition nobody understood, a candidate sent to the wrong client, an offer that was never followed up. Verity keeps every requisition, candidate and fee on one record so the pipeline is visible from first call to the last day of the guarantee.

Verity in one line

One system that shows each client’s open roles, each candidate’s stage, each offer’s risk and each fee owed.

See your recruitment agency in Verity See the 14 problems we solve

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.

Recruiters keep using the job boards and phones they use today. Verity records what happened and shows what is stuck.

Verity / Agency / Today

All recruiters

Live

Open roles

58

14 ageing

Interviews today

11

3 unconfirmed

Offers at risk

5

₹6.8 L in fees

Fees overdue

₹9.4 L

4 clients

Expected fees by joining month

  • October₹8.2 L
  • November₹6.4 L
  • December₹3.6 L

Neha Verma accepted the Brightline role but has not replied for 6 days. Joining planned 3 Nov.

Check in

Illustrative screen with sample figures. Yours is set up with your own requisitions, candidates, offers and fees.

How it runs today

Every recruiter has a system. The agency has five.

A good recruiter carries a deep, personal database: who is open to a move, who just got promoted, who declined last time and why. It lives in a personal spreadsheet, a phone, a job-board login and an email folder. When the recruiter is on leave, resigns or simply forgets, the memory goes with them.

The agency owner sees open roles in a shared sheet, but the real status of each role sits with whoever is working it. Which candidates were sent, which interviews are scheduled, which offers are out, which of them have a notice period that ends next month. Clients ask for updates by phone, and the answers come from memory.

The money follows the same pattern. A fee is earned when someone joins, and billed when someone remembers. Replacement guarantees run for weeks, and an early exit is learned of when the client complains.

What most recruitment agencies run on

  • Job boards and portals
  • Recruiters’ personal sheets
  • Email folders per client
  • WhatsApp with candidates
  • A shared requisition sheet
  • Recruiters’ memory

Each is useful for one recruiter. Nothing tells the agency which candidate belongs to whom or which fee is waiting to be billed.

14 problems, one by one

Where a recruitment agency loses placements and fees.

These are the situations agency owners and team leads describe. For each one: what it looks like, what it costs, and what Verity does about it.

  1. 01Requisitions

    A role is taken without being understood

    What it looks like

    The client says "we need a finance manager, around 15 years". Three recruiters begin searching. A week later the client says it should be someone with SAP experience and a CA qualification, and the budget is lower than the recruiters assumed.

    What it costs you

    A week of three recruiters’ time spent on the wrong profile, and a client who thinks the agency does not listen.

    How Verity fixes it

    Each requisition is a record with the role, must-have and good-to-have skills, budget range, location, notice period tolerance, fee terms and the person at the client who decides. Changes to the brief are logged with the date, so everyone works from the current version.

    See the screen
  2. 02Requisitions

    Too many open roles, and no sense of which can close

    What it looks like

    The agency has 60 open requisitions. Fifteen have candidates in interview. Twenty have had nothing for a month. The team spends equal energy on both.

    What it costs you

    Recruiter time drains into roles that will not fill while closable roles slow down. The fee for a closable role is delayed.

    How Verity fixes it

    Requisitions are ranked by stage and age. A role with no submission in 14 days, or a client who has not given feedback in 10, appears on a list with a decision to keep, pause or return the role.

    See the screen
  3. 03Candidates

    The same candidate is submitted by two recruiters

    What it looks like

    A recruiter sends a profile to the client. The next day another recruiter in the same agency sends the same person for a different role. The client sees the duplicate and the candidate is confused about who represents them.

    What it costs you

    An embarrassing call to the client, a candidate who dislikes being chased twice, and a dispute in the team about who gets the credit.

    How Verity fixes it

    Candidates are one record across the agency. Before a submission, Verity shows whether the person has been submitted to that client in the last period and by whom. Credit rules sit on the record.

    See the screen
  4. 04Candidates

    The candidate database is full of stale, unconsented data

    What it looks like

    There are 40,000 profiles collected over eight years. Half the phone numbers are wrong. Nobody remembers whether the candidates agreed to be contacted or shared. Some are in the sheet because a recruiter copied them from a job board.

    What it costs you

    Time wasted on dead profiles, candidates annoyed by calls they did not expect, and growing exposure under India’s data protection rules, whose main duties start from 13 May 2027.

    How Verity fixes it

    Each candidate record carries its source, consent note, last contact date and status. Profiles not contacted for a set period are flagged for review, and someone can be marked do not contact.

    See the screen
  5. 05Pipeline

    Pipeline stages are updated when someone remembers

    What it looks like

    The client says the candidate was rejected last week. The recruiter has him as "interview scheduled". The candidate calls the recruiter asking about the result.

    What it costs you

    Credibility with both sides, and no honest number for how many candidates are really in play.

    How Verity fixes it

    Each candidate has one stage per requisition: sourced, screened, submitted, interviewing, offered, joined or dropped, each with a date and the reason for any drop. The pipeline view is the only place the team looks.

    See the screen
  6. 06Pipeline

    Interviews are fixed over calls and clash or lapse

    What it looks like

    The client panel is available only on Thursday. Two candidates are told 3 pm. One has an exam, another is travelling. The interview is cancelled and the client’s interest cools.

    What it costs you

    A slow process loses good candidates, who accept other offers. Each slipped interview adds days to the placement.

    How Verity fixes it

    Interviews are scheduled on both sides. The recruiter sees the candidate’s and the panel’s availability, and a reminder task goes out before the slot. Feedback from the client is due within an agreed number of days and chased if late.

    See the screen
  7. 07Offers

    Candidates accept offers and then do not join

    What it looks like

    The candidate accepted an offer with a 60-day notice period. At day 40 the current employer matches the salary and he withdraws. The recruiter finds out when the joining date passes.

    What it costs you

    Weeks of work and a fee that goes to nothing, plus a client who asks why the agency does not manage this.

    How Verity fixes it

    Each offer records the notice period end, joining date and the check-in tasks in between. Offers with no contact for a set number of days, or a competing offer mentioned, are flagged as at risk so the recruiter can act.

    See the screen
  8. 08Fees

    A joining happens and the invoice goes out weeks later

    What it looks like

    A candidate joined on the 3rd. The recruiter tells accounts on the 22nd. The client’s payment cycle is 45 days from invoice, so the agency is paid in December for a September joining.

    What it costs you

    Cash arrives about two months later than it needed to. In a business with salaries to pay each month, that is real money.

    How Verity fixes it

    The joining date is recorded on the offer. The same day, Verity creates an invoice task for accounts with the fee terms from the requisition, so the invoice goes out on time and the payment due date is known.

    See the screen
  9. 09Fees

    Replacement guarantees are not tracked, so exits surprise you

    What it looks like

    The agency promised a free replacement if the hire leaves within 90 days. A candidate resigned on day 62. The client mentioned it only when the next invoice arrived.

    What it costs you

    A replacement search the agency did not plan for, or a credit note it could have avoided by acting sooner.

    How Verity fixes it

    Each placement has its guarantee end date. Check-in tasks at 30, 60 and 80 days go to the recruiter. An exit is recorded with a reason and opens a replacement requisition with the same terms.

    See the screen
  10. 10Money

    Large clients pay late, and you cannot afford to say so

    What it looks like

    A client owes ₹4.2 lakh in fees across three invoices, the oldest from 80 days ago. The client is also the biggest source of roles. The recruiter is reluctant to chase.

    What it costs you

    The agency funds a large client’s delays. A micro or small agency can expect payment within a written term of up to 45 days under the MSMED Act, but only if invoices and terms are in order.

    How Verity fixes it

    Invoices carry the agreed terms. Overdue invoices list by client and age with a follow-up task for accounts, and each conversation and promise date is recorded. The owner sees which clients pay late before agreeing to more roles.

    See the screen
  11. 11Clients

    Fee terms differ by client and nobody remembers them

    What it looks like

    One client pays 8.33 percent of annual CTC, another 12 percent for senior roles and a flat ₹60,000 for juniors. One has a 60-day guarantee, another 90. Recruiters quote from memory.

    What it costs you

    An invoice with the wrong percentage, an argument with the client, and underbilled fees that nobody notices.

    How Verity fixes it

    Each client holds its fee schedule, guarantee period, payment terms and exclusivity on the client record. A requisition inherits those terms, and the invoice is calculated from the offer’s final CTC.

    See the screen
  12. 12People

    Recruiter productivity is invisible until someone resigns

    What it looks like

    Two recruiters each produced three placements in a quarter. One made 120 calls a day and the other made 40 quality submissions. The owner cannot tell which is the better recruiter, or who needs help.

    What it costs you

    The wrong people get incentives, and the right people are not coached. Attrition among recruiters is high, and each exit takes candidates and client relationships with them.

    How Verity fixes it

    Submissions, interviews, offers, joinings and fees are credited to the recruiter on each record. A scorecard shows ratios at each stage, and candidates, clients and requisitions stay with the agency when a recruiter leaves.

    See the screen
  13. 13Contract staffing

    Temporary and contract staff need attendance and payout records

    What it looks like

    The agency places 80 contract staff at three client sites. Attendance comes as a photo of a register. The client queries ten days, the agency cannot confirm them, and the invoice is held.

    What it costs you

    A held invoice delays the cash needed to pay the staff. A dispute with a client over attendance can end the contract.

    How Verity fixes it

    Contract staff are recorded with their client, site, shift and attendance. The month’s attendance is compared with the client’s count before the invoice is raised, and differences are listed by person.

    See the screen
  14. 14Owner

    The owner cannot forecast fees for next month

    What it looks like

    Salaries and rent are due on the 1st. The owner asks for a list of expected joinings and gets a mix of optimism and rumour.

    What it costs you

    Cash planning by guess, and no early warning that a quarter is going to be thin while there is time to push.

    How Verity fixes it

    Offers in the pipeline carry their expected joining date, fee and a risk rating. The desk screen shows expected fees by month and how much sits in at-risk offers.

    See the screen

The numbers behind it

The numbers behind these problems.

From published sources, with the source named under each figure. Your own numbers will differ, and showing you yours is the first thing Verity does.

  • 13 May 2027

    is when the main duties of India’s Digital Personal Data Protection Rules, 2025 take effect, 18 months after they were notified on 13 November 2025. They cover notice and consent, and apply to anyone who holds candidate data.

    AZB & Partners, 2025

  • 2.6%

    was the rise in flexi staffing employment in the first quarter of FY27, with manufacturing leading hiring, according to a report item dated 8 October 2026 listed by the Indian Staffing Federation.

    Indian Staffing Federation, listing a Business World item, 2026

  • 45 days

    is the longest written credit period a buyer can agree with a micro or small supplier under the MSMED Act, and 15 days applies if nothing is agreed in writing. A small agency billing a large client may qualify as a micro or small supplier.

    Taxmann, on MSMED Act section 15

  • 21 Nov 2025

    is the date the Industrial Relations Code, 2020 was notified as in force, one of the new labour codes that affect fixed-term and contract staffing arrangements. The details of each code matter for staffing firms.

    Wikipedia, Industrial Relations Code 2020

The staffing growth figure is one quarter reported by a trade body and is not a full-year industry total. The labour code date comes from a general reference page. Neither figure measures recruiter or offer drop rates, which differ by agency, so Verity measures yours.

What you will actually see

The screens an agency would use every day.

Six views, each built for one job. Stages, role types and fee terms use your agency’s own words.

Screen 1 of 6

The owner’s view of roles, offers and fees

Open roles, interviews today, offers at risk, expected joinings and the fees they bring. It replaces the Monday status round with each team lead.

Fixes

  • 12 Recruiter productivity is invisible until someone resigns
  • 14 The owner cannot forecast fees for next month

Verity / Agency / Today

All recruiters

Open roles

58

14 ageing

Interviews today

11

3 unconfirmed

Offers at risk

5

₹6.8 L in fees

Fees overdue

₹9.4 L

4 clients

Expected fees by joining month

  • October₹8.2 L
  • November₹6.4 L
  • December₹3.6 L

Neha Verma accepted the Brightline role but has not replied for 6 days. Joining planned 3 Nov.

Check in

Screen 2 of 6

Every open role, how old it is, and whether it can close

Roles by client with the brief, budget, age and submissions so far. Roles that are not moving come up for a decision.

Fixes

  • 01 A role is taken without being understood
  • 02 Too many open roles, and no sense of which can close

Verity / Requisitions

By client

RoleClientBudgetAgeStatus
Finance managerBrightline Foods₹24 to 30 L12 days2 submitted
Senior backend engineerQuantix Software₹38 to 45 L34 daysNo submissions
Plant managerOrbit Auto₹18 to 22 L21 daysClient silent 9 days
Sales lead, westNova Pharma₹20 to 26 L5 daysSourcing

14 roles have had no submission in 14 days. Pause or return them to the client.

Review

Screen 3 of 6

One record for every candidate, shared across the agency

Profile, source, consent, every submission and every conversation. Before anyone sends a profile, they see where the person has already been sent.

Fixes

  • 03 The same candidate is submitted by two recruiters
  • 04 The candidate database is full of stale, unconsented data

Verity / Candidate

Record

Neha Verma

Finance manager, 14 years. Current: Hexa Retail. Notice: 60 days

Source
Referral from past placement
Consent
Agreed to sharing, 3 Sep 2026
Last contact
6 days ago
Submitted to
Brightline Foods (Sunita)
Expected CTC
₹28 to 30 L
Stage
Offer accepted
  1. 9 OctOffer accepted at ₹29.5 L. Notice ends 3 Nov.
  2. 2 OctFinal interview with Brightline CFO, positive
  3. 24 SepSubmitted to Brightline by Sunita
  4. NoteMentioned a counter-offer might come from her current firm.

Screen 4 of 6

Where every candidate stands, in one view

Candidates moving through each stage for a requisition or for a recruiter, with interviews scheduled and client feedback owed.

Fixes

  • 05 Pipeline stages are updated when someone remembers
  • 06 Interviews are fixed over calls and clash or lapse

Verity / Pipeline

Candidates by stage

Screened2

  • Arjun Das, backend engineerQuantix, 9 yearsSubmit
  • Meera Pillai, sales leadNova Pharma, 10 yearsScreened

Interviewing2

  • Ravi Menon, plant managerOrbit Auto, round 2 on ThuUnconfirmed
  • Kiran Shah, finance managerBrightline, feedback pending 4 daysChase

Offered1

  • Neha Verma, finance managerBrightline, ₹29.5 L, joins 3 NovAt risk

Screen 5 of 6

From accepted offer to the last day of the guarantee

Each offer with the notice period, joining date and risk, and each placement with its replacement guarantee and check-in dates.

Fixes

  • 07 Candidates accept offers and then do not join
  • 09 Replacement guarantees are not tracked, so exits surprise you

Verity / Offers and guarantees

Joining and replacement

CandidateClientJoiningRiskNext step
Neha VermaBrightline Foods3 NovCounter-offerCall today
Sandeep JoshiQuantix Software20 OctLowWelcome note
Pooja NairOrbit Auto28 OctNo reply 5 daysCall
  • Anil Rao, joined Quantix 12 AugGuarantee ends 10 Nov. 60-day check-in dueCheck in
  • Priya Iyer, joined Orbit 20 JulResigned day 62. Replacement requisition openedReplace

Screen 6 of 6

Fees ready to bill, and money still to collect

Joinings not yet invoiced, invoices by age, each client’s fee terms, and attendance checks for contract staff before the monthly invoice.

Fixes

  • 08 A joining happens and the invoice goes out weeks later
  • 10 Large clients pay late, and you cannot afford to say so
  • 11 Fee terms differ by client and nobody remembers them
  • 13 Temporary and contract staff need attendance and payout records

Verity / Fees and clients

Invoices and terms

ClientItemFeeDueStatus
Quantix SoftwareSandeep Joshi, joined 20 Oct₹3.2 LNot invoicedInvoice now
Orbit AutoAnil Rao, joined 12 Aug₹1.9 L40 days overdueChase
Brightline FoodsQ3 contract staff, 62 people₹14.6 LAttendance check3 differences
Nova PharmaPriya Singh, joined 1 Sep₹2.1 LPaidReceived

Orbit Auto owes ₹4.2 lakh across three invoices, the oldest 80 days. Their fee terms are 45 days.

Open client

Illustrative screens with sample data. Layouts, fields, names and terms are set up around how your recruitment agency works.

An ordinary day

The same Wednesday in a recruitment agency, before and after.

The calls and interviews are the same. What changes is that each submission, offer and fee leaves a record, and the record tells the recruiter what to do next.

WhenTodayWith Verity
Morning TodayThe team lead asks every recruiter for a status on their roles. Answers come as a long list of "in process". With VerityThe requisition screen shows which roles have a stuck client, no submissions or interviews waiting. The huddle takes ten minutes.
Late morning TodayA recruiter sends a profile that another recruiter sent to the same client last month. With VerityVerity warns that the profile was submitted to this client last month, so the recruiter checks before sending.
Midday TodayA candidate with an accepted offer stops answering. The recruiter finds out on the joining date. With VerityThe offer was flagged as at risk after four quiet days. A call that afternoon surfaces a counter-offer.
Afternoon TodayA client panel member cancels an interview over a message. The candidate finds out an hour before. With VerityThe slot is recorded for both sides, and a new time is proposed to the candidate and client the same afternoon.
Evening TodayA candidate joined on the 3rd. Accounts hear about it on the 20th. With VerityThe joining is recorded, and an invoice task with the client’s fee terms reaches accounts that day.
Month end TodayThe owner asks for expected joinings and gets guesses. With VerityThe desk screen shows expected fees by month, with the share sitting in at-risk offers.

How we work with you

We set it up with you, in four weeks.

You do not get a login and a manual. We learn how roles, candidates and fees move through your agency, then build Verity around it and stay on to make it work.

  1. Week 1

    Discovery and mapping

    What we do
    Sit with you and a team lead. Follow one requisition from the client call to the fee invoice, and see how candidates, submissions, offers and guarantees are tracked today.
    What we need from you
    Two to three hours of your time and an hour from a senior recruiter. Access to your requisition sheet, candidate database export and a fee invoice or two.
    What you have at the end
    A written map of how the agency works: client types, fee terms, stages, credit rules and the five problems we will fix first.

  2. Weeks 2 to 3

    Configuration

    What we do
    Set up your clients and fee terms, requisition fields, candidate stages, duplicate check, offer risk flags, guarantee periods and recruiter scorecards, with screens in your own words.
    What we need from you
    Check the stages, fee terms and credit rules with a team lead. Tell us where a rule is wrong.
    What you have at the end
    A working Verity with your clients, roles and rules, ready for your live pipeline.

  3. Weeks 3 to 4

    Migration and training

    What we do
    Bring in your clients, open roles, candidate lists, offers and placements still under guarantee from your sheets and tools. Train recruiters in short sessions on their own roles.
    What we need from you
    Your requisition and placement sheets and a candidate export. Thirty minutes with each recruiter.
    What you have at the end
    Every open role, live candidate and placement under guarantee inside Verity, and a team that has logged a real submission.

  4. After go-live

    Operations partnership

    What we do
    Stay on after launch. Review the first month with you, tune flags and fee rules, and handle changes as your client mix changes.
    What we need from you
    A short monthly review of pipeline, offers and fees.
    What you have at the end
    A system that follows how the agency recruits and bills, with someone responsible for it.

Bring these on day one

  • Your open requisitions with client, role and budget
  • A candidate database export, even if it is messy
  • Your client agreements with fee terms and guarantee periods
  • A list of placements still within their guarantee period
  • Your recruiter incentive and credit rules

Your time

About 8 to 10 hours of your own time across the four weeks, mostly in week 1. Each recruiter needs about half an hour.

After go-live

Nobody is hired to run Verity. Submissions, offers and joinings are recorded as recruiters work, and the reports come from those records.

Verity AI

Ask the agency a question and get an answer.

Verity AI reads your own requisition, candidate, offer and fee records. Ask in plain words, then turn the answer into tasks for the right people.

  • Your records only Answers come from your own recruitment agencies data, not from generic knowledge.
  • Right person, right view It only shows what the person asking is allowed to see.
  • Turns into action An answer can become a task assigned to a named person.

Verity / Ask

Which accepted offers are at risk of not joining?

Five offers worth ₹6.8 lakh in fees. Neha Verma, joining Brightline on 3 November, mentioned a counter-offer and has not replied for six days.

  • Neha VermaBrightline
  • Pooja NairOrbit Auto
  • Rohit DasNova Pharma
  • Isha KapoorQuantix

Create check-in tasks for the recruiters

Verity / Ask

Which clients pay slower than their agreed terms?

Orbit Auto is 40 days past terms, Quantix 12 days and Nova Pharma on time. Orbit owes ₹4.2 lakh.

  • Orbit Auto40 days late
  • Quantix Software12 days late
  • Nova PharmaOn time

Create a follow-up task for accounts

Verity / Ask

What is our submission-to-offer ratio by recruiter this quarter?

Sunita converts 1 in 5 submissions to an offer, Rahul 1 in 9 and Imran 1 in 14. Imran submits the most profiles.

  • Sunita1 in 5
  • Rahul1 in 9
  • Imran1 in 14

Sample questions and answers with illustrative figures.

Without chasing

The follow-ups nobody has time to make.

Set once, then they run from your records. Recruiters still call and message; Verity makes sure the right person knows to.

When

A new requisition is created

  • Client fee terms and guarantee attached
  • Assigned to a recruiter with a first-submission target
  • Added to the open roles list

When

A profile is about to be submitted

  • Checked for earlier submissions to this client
  • Consent note confirmed
  • Submission recorded with the recruiter’s name

When

An offer is accepted

  • Joining date and notice end recorded
  • Check-in tasks set through the notice period
  • Flag if there is no contact for several days

When

A candidate joins

  • Invoice task to accounts with the fee terms
  • Guarantee end date set
  • Check-ins at 30, 60 and 80 days

When

A placement leaves within the guarantee

  • Exit and reason recorded
  • Replacement requisition opened with same terms
  • Credit note decision requested from the owner

When

An invoice passes its due date

  • Listed by client with age
  • Follow-up task to accounts
  • Promise date recorded after each call

Rules and paperwork

The rules a recruitment agency has to keep up with.

Verity does not give legal or tax advice and does not file anything for you. It keeps the records these rules depend on in order, so you can show consent, terms and dates when asked.

  • Candidate data under the DPDP Rules, 2025

    What is expected

    The Digital Personal Data Protection Rules were notified on 13 November 2025, with the main duties on notice and consent starting 18 months later, on 13 May 2027. A CV, a phone number and a salary history are personal data.

    How Verity helps

    Each candidate record carries its source, consent note and last contact, and who viewed or changed it. Do-not-contact status and review of old profiles are built in.

    AZB & Partners

  • Labour codes for fixed-term and contract staff

    What is expected

    The Industrial Relations Code, 2020 is listed as in force from 21 November 2025, alongside other labour codes. Rules on contract and fixed-term staff, registration of contractors and benefits are changing, so staffing firms should check their position carefully.

    How Verity helps

    Contract staff are recorded with client, site, shift and attendance, so the records your adviser needs for contract labour are in one place.

    Wikipedia, Industrial Relations Code 2020

  • Overseas recruitment

    What is expected

    Under the Emigration Act, 1983, a person could act as a recruiting agent for emigrants only if registered, and employers must hire through a registered agent or hold a recruitment permit. Agencies placing people abroad should check current rules on fees and registration.

    How Verity helps

    Overseas roles, candidates and documents are recorded as separate project types, with registration numbers and approvals stored on the client and requisition.

    Wikipedia, Emigration Act 1983

  • Timely payment of micro and small suppliers

    What is expected

    The MSMED Act sets payment within the agreed written term, not more than 45 days, or 15 days with no written agreement, for micro and small suppliers. Whether an agency qualifies depends on its registration and size.

    How Verity helps

    Invoice dates, agreed terms and payment dates are recorded, so ageing and promised dates are visible by client.

    Taxmann

Rules change and differ by state and case. Confirm current requirements with your lawyer or accountant. Verity does not file anything.

Who sees what

Everyone sees the same pipeline, through their own window.

A recruiter does not need to see what the agency earns on other recruiters’ placements. Accounts do not need candidates’ details. Each role opens on what it needs.

  • Owner

    Which clients and roles earn, and what will we bill this month?

    Expected fees by month, offers at risk, client payment behaviour, recruiter ratios.

  • Team lead

    Which roles are stuck and who needs help?

    Requisitions by age, submissions without feedback, interviews today, recruiters’ pipelines.

  • Recruiter

    Who do I call now?

    Their roles, candidates and offers, check-in tasks, and their own scorecard and incentive.

  • Account manager

    What does my client need from us?

    The client’s open roles, status of each, fee terms, invoices and guarantees.

  • Accounts

    What can I invoice and what is late?

    Joinings awaiting invoice, ageing by client, contract staff attendance checks, credit notes.

Straight answers

What changes, and what stays the same.

Keep using

  • The job boards and portals you source from. Recruiters keep their logins; Verity holds the record of what was found.
  • Email and WhatsApp for talking to candidates and clients. Recruiters log what was said on the record.
  • Your accounting software and your accountant, who still prepares returns.
  • Your client agreements and offer letter templates.

Verity does not

  • Source candidates from job boards or post jobs for you.
  • Send messages to candidates or clients on its own.
  • File your GST returns or run payroll for your contract staff.
  • Give legal advice on contracts or labour law.

We bring your clients, open roles, candidate lists and placements still under guarantee across from your sheets and tools in stages, so recruiters keep working while it happens.

  • Excel
  • Google Sheets
  • Legacy ERP
  • CRM
  • One operating environment

Questions

Questions agency owners ask.

Will my recruiters actually use it?

Recruiters use what saves them effort: a duplicate check before submission, a list of whom to call, and their own scorecard. We keep logging to a few taps and train on their own roles. A recruiter who can show their numbers tends to like that.

Can Verity pull candidates from Naukri or LinkedIn?

We agree during setup how profiles you export or collect reach Verity. We do not promise a direct link to any named job board in advance. Once a profile is in Verity, it is one record across the agency.

Does it send emails or messages to candidates?

No. Verity tells the recruiter who to contact and when, and records what happened. The recruiter sends the message or makes the call.

We are a small team of six recruiters. Is this too much?

The leaks are the same at six recruiters: duplicate submissions, offers that drop and fees billed late. We set up only what you need, and the four weeks run the same way.

Can it handle both permanent hiring and contract staffing?

Yes. Permanent hiring runs through requisitions, candidates, offers and fees. Contract staffing adds client sites, shifts and attendance, with a check before each monthly invoice.

What happens to candidates and clients when a recruiter leaves?

They belong to the agency’s records. A leaver’s roles and candidates can be reassigned in one step, and their access ends on their last day.

Who can see candidate data?

Only the people you allow. Access is set by role, so recruiters, account managers and accounts each see what they need, and every change is recorded with who made it and when. Candidates marked do not contact are hidden from search.

How long before I see something useful?

The stuck-role list, offers at risk and joinings to invoice need only your existing sheets, so they come first. Ratios by recruiter become reliable after a few weeks of recorded stages.

What does it cost?

It depends on the number of recruiters and what you want set up. Message us and we will give you a clear number after a short conversation about how your agency runs.

Where the figures come from

Sources

  1. AZB & Partners, on the DPDP Rules, 2025
  2. Indian Staffing Federation, listing a Business World item, 2026
  3. Taxmann, on MSMED Act section 15 and section 43B(h)
  4. Wikipedia, Industrial Relations Code 2020
  5. Wikipedia, Emigration Act 1983

Last checked 15 October 2026. Published figures vary by region and method, so treat them as indicative, not as a promise of your results.

Start with the offers that might not join.

Tell us how your agency runs and we will show you the stuck roles, the at-risk offers and the unbilled joinings it would find, using your own numbers.

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Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.