Verity for building material suppliers

The truck left at 7. Whether it was paid for, signed for and priced right is still a guess.

A building material business sells heavy goods on credit to people who are themselves waiting to be paid. Cement, steel, sand, tiles, bricks and pipes move from the yard to a site on a truck, with a challan and a rate agreed on the phone. Verity ties together the order, the challan, the receipt on site, the rate, the contractor's dues and the stock left in each yard, so you know what you are owed and what you have.

Verity in one line

One system that knows every contractor's balance, every challan signed on site, every rate you quoted, every bag in every yard and every supplier price change.

See your building material supplier in Verity See the 16 problems we solve

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.

Built for a counter and a yard that run on phone calls. Orders and challans are recorded where they are already handled, not typed again later.

Verity / Supplier / Today

Yards: Main, Godown 2

Live

Sales yesterday

₹6.4 lakh

38 orders

Owed by contractors

₹71 lakh

₹19 lakh over 60 days

Deliveries unsigned

9

older than 3 days

Quotes under margin

4

steel rate moved

Who owes you, by age

  • Current₹33 lakh
  • 31 to 60 days₹19 lakh
  • 61 to 90 days₹12 lakh
  • Over 90 days₹7 lakh
  • Sai Constructions over credit limitNew order of ₹3.2 lakh waitingApprove?
  • TMT 12 mm cost rose 4% this week3 open quotes now below marginReprice

Illustrative screen with sample figures. Yours is set up with your own contractors owed, stock by yard, rates and deliveries.

How it runs today

Most suppliers sell plenty and still do not know who owes them, or how much stock they really have.

The yard is easy to see. The trucks, the stack of cement bags, the TMT bundles, the tile pallets. What is hard to see is everything behind it: which contractor has taken material on credit for five different sites, how many deliveries were actually signed for, what rate was promised on the phone last Tuesday, and whether the stock book matches the yard.

That information exists in pieces. The billing software knows invoices. The challan book has carbon copies. The ledger of contractor dues is a notebook or a sheet kept by the accountant. Rates are in the owner's head and in WhatsApp chats. Stock counts are done when someone has time.

Material costs also move. A 2022 report quoting Colliers said the costs of key materials such as cement and steel had risen by over 20 per cent every year as of March 2022. A supplier who quotes on Monday and buys on Friday carries that risk.

What most building material suppliers run on

  • Billing software or a bill book
  • Challan book with carbon copies
  • Ledger or Excel for contractor dues
  • WhatsApp and phone calls for orders and rates
  • Transporter and driver phone calls

Each one works on its own. None of them can tell you that site C has not signed for the last three deliveries and the contractor's bill is now 60 days old.

16 problems, one by one

Where a building material business actually loses money.

These are the situations suppliers and dealers describe again and again. For each one: what it looks like on an ordinary day, what it costs, and what Verity does about it.

  1. 01Orders

    Orders come on the phone and the details get lost

    What it looks like

    A site engineer calls at 6 pm for 200 bags of cement, 2 tonnes of TMT and 4 cubic metres of sand, to be at site by morning. The counter writes it on a slip. The slip is found at 8 am without the site address or the rate.

    What it costs you

    A wrong site, a wrong quantity or a late truck. Each one costs a return trip, an angry contractor and sometimes an order moved to a competitor.

    How Verity fixes it

    Each order is a record with the customer, the site, items, quantities, agreed rate, delivery date and who took it. The yard and the dispatcher see the same order, and the customer's earlier orders sit beside it.

    See the screen
  2. 02Deliveries

    Deliveries are made but nobody signs for them

    What it looks like

    The driver drops 120 bags at a site and comes back with a challan nobody signed. A week later the contractor says only 90 arrived.

    What it costs you

    Example arithmetic: 30 bags of cement at ₹380 is ₹11,400 disputed on one delivery. Across a month of such disputes, you either give credit notes or lose the customer.

    How Verity fixes it

    Each delivery is a record linked to the order and the challan, with the vehicle, the driver, the quantity loaded and the quantity received on site. A delivery without a recorded receipt after a set number of days appears on a list for follow-up.

    See the screen
  3. 03Deliveries

    E-way bills and challans are handled in a rush

    What it looks like

    A load of steel worth more than the e-way bill limit is loaded on a Saturday evening. The invoice is not raised yet. The driver goes with a hand-written challan, and the transporter calls from the road.

    What it costs you

    Goods moved above the e-way bill threshold without the right document can be held by officials. The threshold is generally Rs 50,000 and intrastate limits differ by state, which makes it easy to get wrong.

    How Verity fixes it

    Each dispatch shows the value of the load against the limit you set for your state, and flags a load that needs an e-way bill before the vehicle leaves. The bill number is recorded on the delivery. Your accountant or billing system raises the bill; Verity makes sure someone did.

    See the screen
  4. 04Credit

    Contractors owe you for months and you cannot see it

    What it looks like

    One contractor takes material for four sites on credit, pays a little each month and has a balance nobody has added up. The owner learns the number when the accountant closes the quarter.

    What it costs you

    Credit is a loan without interest. Example arithmetic: ₹18 lakh outstanding for 60 days at 18 percent a year is about ₹53,000 of lost interest, if the money is ever recovered.

    How Verity fixes it

    Each contractor has a live balance split by site and age: current, 30, 60 and over 90 days. A limit on each account warns the counter before a new order goes out on credit over the limit.

    See the screen
  5. 05Credit

    Credit limits exist only in the owner's head

    What it looks like

    The owner knows that Mr. Reddy is good for ₹5 lakh and a new builder is good for ₹1 lakh. The counter boy releases a ₹3 lakh order for the new builder because he said the owner knew him.

    What it costs you

    Bad debt is the biggest single loss a dealer can take, and it arrives as a series of orders, each one reasonable at the time.

    How Verity fixes it

    Credit limits and terms are set per customer. An order that goes over the limit, or comes from an account with an overdue balance, is held for the owner's approval with the reason on record.

    See the screen
  6. 06Credit

    Contractors pay late because their own clients pay late

    What it looks like

    A contractor says the developer has not released his running bill, and promises to pay you next week. Next week he says the same. Industry sources describe this chain: delayed client payments and retention money tie up the contractor's cash, and suppliers are paid late.

    What it costs you

    Your working capital becomes the contractor's working capital. If you cannot see who is stretching you, you cannot choose whom to supply.

    How Verity fixes it

    Every follow-up is a task on the account with a promise date and the person who gave it. Verity shows promises kept and broken per customer, so credit decisions use history rather than hope.

    See the screen
  7. 07Pricing

    Rates change and the quote on the phone was yesterday's

    What it looks like

    Steel moved overnight. The counter quoted a contractor on the old rate at 9 am. The mill invoice at the new rate arrives at noon.

    What it costs you

    A 2022 report quoting Colliers said cement and steel costs had risen by over 20 per cent every year as of March 2022. Even a small gap on a large order is a loss on that order.

    How Verity fixes it

    Each item has a current sell rate and a latest purchase rate. When a purchase rate moves beyond your limit, Verity flags the items and the open quotes that are now below your margin, and a rate change needs a named approver.

    See the screen
  8. 08Pricing

    Different customers, different rates, no record of who got what

    What it looks like

    A big contractor gets cement at ₹5 less a bag. A small builder hears about it and demands the same. Nobody remembers who was promised what, or until when.

    What it costs you

    Margin leaks where the owner is not looking, and arguments cost goodwill.

    How Verity fixes it

    Special rates are recorded per customer and item, with a start and end date and who approved them. The counter sees the right rate when the order is raised.

    See the screen
  9. 09Stock

    Stock in the book and stock in the yard do not match

    What it looks like

    The book says 640 bags of cement. The yard has 590. Some were loose, some were lent to another dealer, some were never entered. Nobody knows which.

    What it costs you

    A dealer who cannot trust his stock either over-orders and ties up cash, or says yes to an order he cannot supply.

    How Verity fixes it

    Receipts from mills and dispatches to sites update stock automatically by yard. A count is a task, and any gap is shown by item with the people and shifts involved.

    See the screen
  10. 10Stock

    Several yards, godowns and trucks, with no single view

    What it looks like

    The main yard has plenty of TMT bars. The second godown is out of 12 mm. A truck is already carrying 8 tonnes to a customer in a third location.

    What it costs you

    Orders are delayed or turned away while stock sits elsewhere, and trucks run half empty.

    How Verity fixes it

    Yards and godowns are locations in one system. Stock by location is visible to the counter, and a move between locations is a recorded transfer, so it does not look like a loss.

    See the screen
  11. 11Purchasing

    Mill and manufacturer orders are placed too late or too early

    What it looks like

    The cement company delivers in four days. The monsoon is coming and pour season picks up. The owner orders on feel and either runs out or fills a godown with bags that harden.

    What it costs you

    Lost sales when out of stock. Stock that sits for months loses quality and ties up cash.

    How Verity fixes it

    Each item has a reorder point based on real recent dispatch. Verity drafts a purchase order with the supplier's usual lead time and shows what you are still waiting for.

    See the screen
  12. 12Purchasing

    Short supply and damage claims on supplier deliveries

    What it looks like

    A truck of tiles arrives with 14 boxes broken. A cement load is 20 bags short. The driver has gone before anyone counted.

    What it costs you

    You pay the mill for what never arrived, and you cannot claim without a record at the time.

    How Verity fixes it

    Receipts record quantity received and damage with photos against the purchase order. A short or damaged load creates a claim task to the supplier and holds that part of the invoice for payment.

    See the screen
  13. 13Returns

    Returns, breakage and credit notes are handled by memory

    What it looks like

    A contractor returns 20 bags he did not use. A customer says the tiles do not match the sample. The counter promises a credit note, and the owner finds out when the ledger does not tie.

    What it costs you

    Money given away without a record, and customers who feel they were not treated fairly.

    How Verity fixes it

    Returns are recorded against the original order with a reason and a photo. A credit note over your limit needs approval, and stock is updated when the goods are back in the yard.

    See the screen
  14. 14Money

    Payments to suppliers are late, or early for no reason

    What it looks like

    A micro or small manufacturer supplier has your invoice outstanding for 70 days. At the same time, you pay another supplier two weeks early because he called and asked.

    What it costs you

    From 1 April 2024, payments to micro and small suppliers beyond 45 days from acceptance can lose the buyer a tax deduction until actually paid. The rule generally applies to micro and small manufacturers and service providers, not to pure traders, so check each supplier's registration.

    How Verity fixes it

    Each supplier invoice shows its due date and age, and suppliers marked as micro or small show the 45-day line. The accounts person sees what is due this week and what is approaching the limit.

    See the screen
  15. 15Compliance

    Rate changes in tax are not reflected on time

    What it looks like

    GST on cement fell from 28 to 18 percent from 22 September 2025. Invoices raised on or after that date had to show the new rate. Quotes written earlier still showed the old price.

    What it costs you

    Customers argue about prices, stock bought at one rate is sold at another, and invoices have to be corrected.

    How Verity fixes it

    Tax rate changes are tasks that list the open quotes and orders affected, with the date they apply from. Items with price lists show the new landed cost and margin once the rate is updated by your accountant.

    See the screen
  16. 16Owner

    The owner finds out about all of this at month end

    What it looks like

    The owner works the counter from 8 to 8, takes the calls and checks the yard. The numbers come at month end from the accountant: sales, who owes, stock, margins. By then, it is too late to change anything.

    What it costs you

    Slow decisions. A bad customer or a bad rate is found after the third order, not the first.

    How Verity fixes it

    One owner view each morning shows sales, who owes and for how long, stock below reorder, deliveries not signed, quotes under margin and promises due, with the items needing a decision listed under it.

    See the screen

The numbers behind it

The numbers that make these problems worth fixing.

From published sources, with the source named under each figure. Your own numbers will differ, and showing you yours is the first thing Verity does.

  • Over 20% a year

    the cost of key materials such as cement and steel had risen every year as of March 2022, according to Colliers quoted in a trade magazine.

    Indian Infrastructure, 2022

  • 28% to 18%

    GST on cement from 22 September 2025, under CBIC Notification No. 09/2025-Central Tax (Rate).

    Tally Solutions, GST on cement, 2025

  • 45 days

    the generally applicable limit for paying micro and small suppliers, with 15 days if there is no written agreement. The rule has applied from 1 April 2024.

    Busy, Section 43B(h) explained, 2026

  • Rs 50,000

    the general value above which goods need an e-way bill, with intrastate limits set by each state, for example Rs 1,00,000 in Maharashtra and Tamil Nadu.

    Refrens, E-way bill threshold, 2023

Three of the four sources are tax and software vendors and are dated; two figures are older than a year. Material cost figures come from a 2022 report quoting Colliers. Tax rules change often, so confirm every rate and deadline with your accountant and the official notification.

What you will actually see

The screens you would use every day.

Six views, each built for one job. Items, units, sites and terms are set up in your business's own language.

Screen 1 of 6

The owner's morning view

Sales, who owes you and for how long, stock below reorder, deliveries not signed for and quotes under margin on one screen, with the items needing a decision listed under it.

Fixes

  • 16 The owner finds out about all of this at month end

Verity / Supplier / Today

Yards: Main, Godown 2

Sales yesterday

₹6.4 lakh

38 orders

Owed by contractors

₹71 lakh

₹19 lakh over 60 days

Deliveries unsigned

9

older than 3 days

Quotes under margin

4

steel rate moved

Who owes you, by age

  • Current₹33 lakh
  • 31 to 60 days₹19 lakh
  • 61 to 90 days₹12 lakh
  • Over 90 days₹7 lakh
  • Sai Constructions over credit limitNew order of ₹3.2 lakh waitingApprove?
  • TMT 12 mm cost rose 4% this week3 open quotes now below marginReprice

Screen 2 of 6

Orders with site, rate and who took them

Each order has a customer, site, items, agreed rate, delivery date and the person who took it. Special rates and returns sit on the same customer record.

Fixes

  • 01 Orders come on the phone and the details get lost
  • 08 Different customers, different rates, no record of who got what
  • 13 Returns, breakage and credit notes are handled by memory

Verity / Orders

Today's dispatch plan

Customer and siteItemsRateDeliver byStatus
Reddy Builders, Kondapur200 bags OPC₹392Today 4 pmLoading
Shree Infra, Hitec2 t TMT 12 mm₹61.5 / kgTomorrowRate check
Anil Homes, Miyapur6 m3 sand₹1,750 / m3TodayTruck not assigned
Kiran Tiles job, Gachibowli42 boxes vitrified₹690FriReturn pending

Reddy Builders

Customer since 2019. 5 active sites

Credit limit
₹15 lakh
Owed now
₹11.8 lakh
Special rate
Cement, ₹5 off until 31 Dec
Promises kept
7 of 9
  1. 16 OctOrder raised by Suresh, site Kondapur
  2. 9 OctPaid ₹2 lakh, promised ₹3 lakh by 15th
  3. NotePrefers morning delivery; gate closes at 5

Screen 3 of 6

Challans, signed receipts and e-way bills

Each dispatch shows the vehicle, the quantity loaded, the quantity signed for on site and the e-way bill if one was needed. Short or damaged supplier receipts are recorded here too.

Fixes

  • 02 Deliveries are made but nobody signs for them
  • 03 E-way bills and challans are handled in a rush
  • 12 Short supply and damage claims on supplier deliveries

Verity / Deliveries

Last 7 days

ChallanCustomer and siteLoadedSigned forStatus
C-4821Reddy Builders, Kondapur120 bags120 bagsMatched
C-4818Shree Infra, Hitec2.0 tNot signedUnsigned 4 d
C-4815Anil Homes, Miyapur4 m33.5 m3Short 0.5 m3
C-4811Raj Developers₹1.2 lakh loadSignedE-way bill no.
  • Tiles from Orient Ceramics: count and photo of breakagePO 2217, 14 boxes broken
  • Cement from mill: 20 bags short against challanClaim task to supplier

Screen 4 of 6

Who owes what, from which site, for how long

Each contractor's balance by site and age, their limit and the promises they have made and kept. Supplier invoices due to you appear beside, with the 45-day line for micro and small suppliers.

Fixes

  • 04 Contractors owe you for months and you cannot see it
  • 05 Credit limits exist only in the owner's head
  • 14 Payments to suppliers are late, or early for no reason

Verity / Contractor credit

Outstanding by account

ContractorOwedOver 60 daysLimitStatus
Reddy Builders₹11.8 lakh₹2.1 lakh₹15 lakhNear limit
Sai Constructions₹9.4 lakh₹6.0 lakh₹8 lakhOver limit
Shree Infra₹7.2 lakh₹0₹10 lakhGood
Anil Homes₹3.9 lakh₹1.2 lakh₹5 lakhChase

Payments you owe suppliers

SupplierInvoice ageAmountTypeStatus
Mill A (cement)41 days₹14.2 lakhLargeDue 4 Nov
Steel Works B38 days₹6.0 lakhSmallNear 45 days

Screen 5 of 6

Stock by yard, rates and supplier price changes

What is in each yard, how fast it moves, when to reorder and what each supplier last charged. A rate rise flags the quotes that are now below margin.

Fixes

  • 07 Rates change and the quote on the phone was yesterday's
  • 09 Stock in the book and stock in the yard do not match
  • 10 Several yards, godowns and trucks, with no single view
  • 11 Mill and manufacturer orders are placed too late or too early
  • 15 Rate changes in tax are not reflected on time

Verity / Stock and rates

Main yard, Godown 2

ItemMain yardGodown 2Reorder atStatus
OPC cement 50 kg590220700Reorder
TMT 12 mm (tonnes)14.2010Godown 2 empty
River sand (m3)46-30OK
Vitrified tile 60x60 (boxes)31090150OK
ItemLast buyChangeSell rateMargin
TMT 12 mm / kg₹58.8+4%₹61.5Thin 4.6%
OPC cement bag₹356-8%₹392Healthy

Count due: Main yard cement. Book says 640, last check 590.

Start count

Screen 6 of 6

Credit chasing and promises

Every promise to pay is a task with a date and the person who gave it. Broken promises raise the account's flag, and a held order waits for the owner.

Fixes

  • 06 Contractors pay late because their own clients pay late

Verity / Collections

This week

To call2

  • Sai Constructions, ₹6 lakh over 60 daysPromised 12 Oct, not paidCall
  • Anil Homes, ₹1.2 lakhSite engineer says bill with clientCall

Promised2

  • Reddy Builders, ₹3 lakhDue 20 Oct, chequeWaiting
  • Kiran Tiles job, ₹80,000Due 18 Oct, UPIWaiting

Sai Constructions has broken 3 of its last 4 promises. New orders on credit need your approval.

Review account

Illustrative screens with sample data. Layouts, fields, names and terms are set up around how your building material supplier works.

An ordinary day

The same Monday, before and after.

The cement is still heavy and the trucks still run late. What changes is that every order, challan and promise leaves a record, and the record does the chasing.

WhenTodayWith Verity
7:30 TodayYou open the yard and count what you can see. The book says one thing; the stack says another. With VerityYour morning screen lists the item where yard and book differ and the order that is waiting for it.
10:00 TodayA contractor wants 200 bags on credit. You remember he owes a lot but not how much. With VerityThe account shows ₹9.4 lakh owed, ₹6 lakh over 60 days. The order is held until you decide.
12:30 TodaySteel moved this morning. Three quotes from last week are still open at the old rate. With VerityThe three quotes are listed as now below margin, and the counter has the new rate to offer.
3:00 TodayA site says only 90 bags came. The driver says 120. The challan is unsigned. With VerityThe delivery shows loaded 120, no receipt after 4 days. The dispute is a follow-up task, not a surprise.
6:00 TodayThe accountant asks which contractors have not paid. You say a few. With VerityThe collections list shows who promised what and which promises were broken.
Month end TodayYou find out how much you are owed when the ledger is closed. With VerityThe ageing was on the owner's screen every morning, so the month end is only a tally.

How we work with you

We set it up with you, in four weeks.

You do not get a login and a manual. We spend time at your counter and your yard, build Verity around how orders, trucks and credit actually move, bring your data in, then stay to make sure it keeps working.

  1. Week 1

    Discovery and mapping

    What we do
    Spend a day at the counter and a morning at the yard. Follow an order from phone call to challan to site, and a credit account from first delivery to payment. Note where quantities, rates and promises are lost.
    What we need from you
    Two to three hours of yours and your counter lead's. A month of challans, your contractor ledger and the rate list.
    What you have at the end
    A written map of your business: items and units, yards, rate rules, credit terms, customers who matter and the first gaps we will close.

  2. Weeks 2 to 3

    Configuration

    What we do
    Set up your items with units and conversions, yards and godowns, customer credit limits and terms, special rates, challan and delivery records, reorder points and approvals, and build the six screens around your own terms.
    What we need from you
    Check items, units and limits with the counter lead and accountant. Tell us where a rule is wrong.
    What you have at the end
    A working Verity with your real items, customers and rules, ready for your data.

  3. Weeks 3 to 4

    Migration and training

    What we do
    Bring in your customers, balances by site and age, current stock by yard, supplier lists and rates from your sheets, ledgers and billing exports. Train the counter, yard and dispatch teams at their own stations.
    What we need from you
    Your customer list, outstanding list, opening stock count and the supplier list. One hour with each role.
    What you have at the end
    Your customers, balances and stock inside Verity and a team that has run a real week of orders through it.

  4. After go-live

    Operations partnership

    What we do
    Stay on after launch. Review the first month with you, tune credit limits and reorder points, and handle changes when you add an item, a yard or a truck.
    What we need from you
    A short monthly review of what the numbers say.
    What you have at the end
    A system that keeps matching how the business runs, with someone responsible for it.

Bring these on day one

  • Your contractor and customer ledger with sites
  • A month of challans and invoices
  • Item list with units, current rates and supplier rates
  • Opening stock by yard
  • Supplier list with usual lead times

Your time

About 9 to 12 hours of your own time across the four weeks, mostly in week 1. Your counter lead and accountant need a few more.

After go-live

Nobody is hired to run Verity. Orders, challans and receipts are recorded as part of work the team already does, and the reports come from those records.

Verity AI

Ask your business a question. Get an answer, not a report to build.

Verity AI reads your own orders, deliveries, credit and stock. Ask in plain language, then turn the answer into tasks for the right people.

  • Your records only Answers come from your own building material suppliers data, not from generic knowledge.
  • Right person, right view It only shows what the person asking is allowed to see.
  • Turns into action An answer can become a task assigned to a named person.

Verity / Ask

Which contractors are over their credit limit or more than 60 days late?

Two accounts are over limit and three have balances older than 60 days, together ₹12.3 lakh.

  • Sai Constructions₹6.0 lakh
  • Anil Homes₹1.2 lakh
  • Reddy Builders₹2.1 lakh
  • Others₹3.0 lakh

Create call tasks with promise dates

Verity / Ask

Which deliveries from last week have no signed receipt?

Nine deliveries worth ₹4.1 lakh are unsigned after three days, four of them to Shree Infra sites.

  • Shree Infra4
  • Anil Homes3
  • Raj Developers2

Ask drivers to collect signatures

Verity / Ask

Will I run out of cement or TMT before the next mill delivery?

TMT 12 mm runs out in about 5 days at the current pace and Godown 2 is already empty. Cement covers about 8 days.

Draft a TMT purchase order and a transfer to Godown 2

Sample questions and answers with illustrative figures.

Without chasing

The follow-ups nobody has time to make.

Set once, then they run from your records. Your staff still talk to customers, drivers and mills; Verity makes sure the right person knows what to do.

When

A new order would take a customer over their limit

  • Order held
  • Owner sees the balance, age and last promise
  • Decision recorded on the order

When

A delivery has no signed receipt after three days

  • Added to the unsigned list
  • Task to the dispatcher to collect the signature
  • Closed when the receipt is recorded

When

A purchase rate moves beyond your limit

  • Items and open quotes below margin listed
  • Task to the counter lead to reprice
  • New rate and approver recorded

When

A promise to pay date passes unpaid

  • Account flag raised
  • Call task to the person who took the promise
  • Outcome recorded: paid, new date or refused

When

A stock item falls below its reorder point

  • Checked against recent dispatch
  • Purchase order drafted with the usual lead time
  • Stock updated when the load is received

When

A supplier load arrives short or damaged

  • Quantity and photos recorded
  • Claim task to the supplier
  • That part of the invoice held until settled

Rules and paperwork

The rules a building material business has to keep up with.

Verity does not give tax advice and does not file anything for you. It keeps the records these rules depend on in order, so you are not hunting for them when someone asks.

  • GST rates and invoices

    What is expected

    GST rates on building materials change from time to time. For example, cement moved from 28 to 18 percent from 22 September 2025, and invoices issued on or after the change date have to show the new rate.

    How Verity helps

    Rate changes are tasks that list the quotes and orders affected, and invoices raised by your billing system or accountant are matched to the orders and challans in Verity.

    Tally Solutions, GST on cement

  • E-way bill for moving goods

    What is expected

    An e-way bill is generally needed when goods worth more than Rs 50,000 move, and states set their own limits for movement within the state. A delivery challan does not by itself remove the need.

    How Verity helps

    Each dispatch shows its value against the limit you set for your state, and the e-way bill number is stored on the delivery.

    Refrens, E-way bill threshold

  • Payments to micro and small suppliers

    What is expected

    Under Section 43B(h), a buyer generally loses the tax deduction for amounts owed to micro and small suppliers beyond the time limit until paid, which is 45 days with a written agreement or 15 days without one. Pure traders are generally outside the rule. From 1 April 2026 the corresponding provision is Section 37(2)(g) of the Income-tax Act, 2025.

    How Verity helps

    Each supplier is marked with its type, and invoices show age against the limit so accounts can pay on time.

    Busy, Section 43B(h) explained

  • Local trade licence and weights

    What is expected

    Shops and Establishments registration, trade licences and rules for weights and measures differ by city and state.

    How Verity helps

    Each licence is a record with a renewal date and an owner, so a renewal becomes a task weeks before it lapses.

Tax rates, thresholds and state rules change. Confirm current requirements with your accountant and the official notifications.

Who sees what

Everyone sees the same records, through their own window.

A driver should not see contractor balances. The counter should not edit supplier rates. Each role opens on what it needs.

  • Owner

    Who owes me, what is my stock worth and where is the margin going?

    Credit by age, sales, stock by yard, rate changes, quotes under margin and promises due.

  • Counter lead

    What is pending today?

    Orders to raise, rates to confirm, held orders, special rates and returns.

  • Dispatcher or driver

    What goes where and what must be signed?

    Today's loads, site addresses, quantities, challans and receipts to collect.

  • Yard supervisor

    What do I have and what is coming?

    Stock by yard, incoming loads to count, transfers and count tasks.

  • Accountant

    What was sold, bought and owed?

    Invoices matched to challans, supplier dues and age, credit notes and e-way bill numbers.

Straight answers

What changes, and what stays the same.

Keep using

  • Your billing software or bill book. We agree during setup how invoices reach Verity.
  • Your accountant, who prepares your returns and raises e-way bills.
  • WhatsApp and phone calls with customers, drivers and mills. Staff reply
  • Verity tracks what was said.
  • Your transporters and mills as they work today.

Verity does not

  • Raise invoices, take payments or run a billing counter.
  • Generate e-way bills or file returns.
  • Take online orders from customers.
  • Send reminders to contractors on its own.

We bring in your customers, balances, stock by yard, item lists, supplier details and rate lists from the ledgers, sheets and billing exports you use now, in stages, so the counter keeps serving while it happens.

  • Excel
  • Google Sheets
  • Legacy ERP
  • CRM
  • One operating environment

Questions

Questions building material suppliers ask.

Does Verity replace my billing software?

No. Your billing software keeps raising invoices. We agree during setup how invoices and receipts reach Verity, which then does the order, delivery, credit, stock and follow-up work around them.

My counter staff are not good with computers. Will they use it?

Orders and challans are short forms with the customer, items and quantity. We train at the counter during a real day, and the screens use your own item names and units.

Can it handle bags, tonnes, boxes and cubic metres together?

Yes. Each item has its own unit and the conversions you need, for example bags to tonnes, set up once.

Can it stop me giving more credit than I should?

It holds an order that goes over the limit or from an account with an overdue balance, and shows you the history. You decide whether to release it.

Do you send payment reminders to my contractors?

No. Your staff call and message. Verity creates the task, shows the balance and the last promise, and records what happened.

I have two yards and a godown. Can I see all stock?

Yes. Each is a location in one system, with stock side by side. A move between them is a recorded transfer.

Does it make e-way bills?

No. Your accountant or billing system does. Verity shows loads above your limit before the vehicle leaves and stores the bill number on the delivery.

How do you bring in what contractors already owe?

From your ledger or sheet. We load balances by customer, site and age, then check a sample with your accountant before go-live.

Who can see my data?

Only the people you allow. A driver sees loads, the counter sees orders and rates, and the owner and accountant see credit. Every change is recorded with who made it and when.

What does it cost?

It depends on the number of yards, staff and what you want set up. Message us and we will give you a clear number after a short conversation about how your business runs.

Where the figures come from

Sources

  1. Indian Infrastructure, Cost Concerns: Price fluctuations in the material market, 2022
  2. Tally Solutions, GST on cement, 2025
  3. Busy, Section 43B(h) explained, 2026
  4. Refrens, E-way bill threshold, 2023

Last checked 16 October 2026. Published figures vary by region and method, so treat them as indicative, not as a promise of your results.

Start with the contractors who owe you the most.

Tell us how your yard and counter run and we will show you the aged balances, the unsigned deliveries and the quotes under margin it would find, using your own numbers.

Get your free demo Email us

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.