Verity for tuition centres

You teach all evening, then spend the night working out who has paid.

A tuition centre is usually run by a teacher who is also the accountant, the receptionist and the person parents phone. Fees come monthly, students come and go with school terms, and every parent wants to hear how their child is doing. Verity keeps all of it in one place so that the evening is for teaching.

Verity in one line

One system for every student, every monthly fee, every batch and every test mark, and a short list each day of whom to call.

See your tuition centre in Verity See the 13 problems we solve

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.

No office staff needed. The records are made as you take attendance, enter marks and collect fees.

Verity / Centre / Today

Thursday

Live

Fees unpaid

₹27,000

18 students

Absent today

6

2 two days running

Open enquiries

9

3 not called back

Seats free

14

across 6 batches

Fees collected, October

  • Collected₹86,500
  • Promised₹16,000
  • Not yet₹11,000

Class 7 science teacher has not taken the last two classes. No cover named.

Assign cover
  • Call parents of two absent studentsBoth missed Tuesday and WednesdayCall
  • Set Class 10 maths test paperTest on SaturdayDue

Illustrative screen with sample figures. Yours is set up with your own students, batches, monthly fees and teachers.

How it runs today

The classroom works. The notebook behind it is doing too much.

A good tuition teacher knows every child by name, which chapter they are stuck on and how their parents like to be spoken to. What the teacher often does not know is who has not paid for October, which batch has an empty seat, or how many students will leave when the school year ends.

The records are in a fee notebook, an attendance register, a phone full of parent numbers and a few WhatsApp groups. They are accurate on a good week. In exam season, when the centre is busiest, the notebook is the first thing to fall behind.

Nothing here is dramatic. It is a month of fees collected two weeks late, a parent who stops replying, a student who quietly joins another centre, and the owner who never gets an evening off.

What most tuition centres run on

  • Fee notebook or receipt book
  • Attendance register
  • Parent WhatsApp groups
  • Test marks in a diary
  • Phone contacts

Each is simple and fast. Together they cannot say who owes, who is slipping or who is about to leave.

13 problems, one by one

Where a tuition centre loses money and students.

These are the situations tuition teachers describe. For each: what it looks like in a normal month, what it costs, and what Verity does about it.

  1. 01Fees

    Monthly fees are collected by memory, and asking feels awkward

    What it looks like

    Fifty-eight students, fees due on the 5th. By the 20th, twelve have paid late and nine have not paid at all. You remember some of them. You are embarrassed to ask the others in front of the class.

    What it costs you

    Example arithmetic: 20 students unpaid for two weeks at ₹1,500 a month is ₹30,000 not in hand. If six of them are quietly skipped for a month, that is ₹9,000 you never collect.

    How Verity fixes it

    Each student has a monthly fee line. Anyone unpaid after the due date is on a short daily list with the amount and who has been told, so the call is a task and the awkwardness is taken out of it.

    See the screen
  2. 02Fees

    Mid-month joins, leave and fee changes confuse the books

    What it looks like

    A student joins on the 17th and is charged half. Another is away for two weeks for a wedding. A sibling gets a discount that you agreed over the phone. At month end nobody agrees on what each should pay.

    What it costs you

    Arguments with parents, under-charged months, and a standing worry that someone has been charged wrongly.

    How Verity fixes it

    Joining date, leave, siblings and discounts are recorded on the student with a reason. The monthly amount is worked out from those records, and the parent sees the same figure.

    See the screen
  3. 03Fees

    Cash and receipts do not match at the end of the week

    What it looks like

    Some pay by cash, some by UPI to your phone, some give money to the child to hand over. The receipt book is behind. You are not sure whether that ₹1,200 was Divya’s fee or Aarav’s.

    What it costs you

    Small mismatches that cannot be traced, and fees that were received but never marked as paid, so you chase a parent who has already paid.

    How Verity fixes it

    Every payment is recorded against a student, the month it covers and the mode, and a weekly page shows receipts against what was marked paid. An unmatched payment is flagged with the date.

    See the screen
  4. 04Admissions

    The April and May rush brings in enquiries that are never followed up

    What it looks like

    After results, phones ring all week. You note a few numbers on a scrap of paper between classes. By June half of them have found a centre that called them back.

    What it costs you

    Admission season decides the year. An enquiry that goes cold in week one is a student you will not see until the next year, if at all.

    How Verity fixes it

    Every enquiry is a record with the child’s class, school, subjects and the parent’s preferred time. Those not called back appear on your list, and the outcome of each call is written down.

    See the screen
  5. 05Admissions

    Students leave at the end of each school year and no one asks why

    What it looks like

    Class 10 finishes and the batch thins out. Some continue to Class 11, some go to a bigger centre, some are done. You never find out which, or whether it could have been different.

    What it costs you

    Each lost student is a year of fees. If you keep half of the leavers by a simple call in March, the next year starts stronger.

    How Verity fixes it

    Students due to move up are listed 60 days before the year ends, with their fee history and results. Each gets a call task, and the reason for leaving is recorded as a plain choice that adds up over the year.

    See the screen
  6. 06Students

    Parents ask "how is my child doing" and you answer from memory

    What it looks like

    A parent texts at 9 pm. You remember the last test but not the one before, nor how many classes were missed. You answer well enough, but not with numbers.

    What it costs you

    Parents who do not see progress question the fee. Trust is the product, and it is built on being able to show something.

    How Verity fixes it

    Attendance, test marks by subject and your notes for each child sit on one page. A monthly progress summary comes straight from them, and you send it.

    See the screen
  7. 07Students

    Test marks and homework are scattered, so a slipping child goes unnoticed

    What it looks like

    Marks are in a diary, homework in your head. A Class 8 student has done no homework for two weeks and scored 14 out of 30 in maths. You see it only when the parent calls.

    What it costs you

    The child falls behind and the parent reads it as your failure.

    How Verity fixes it

    Marks and homework status are recorded per child. Three poor scores or repeated missed homework put the child on your list, with the weakest chapter shown, so you speak to the parent first.

    See the screen
  8. 08Students

    Absences are not followed up the same day

    What it looks like

    A student is absent for four days. You assume illness. It turns out the child has stopped attending because a friend moved to another centre.

    What it costs you

    A lost student that a phone call on day two might have saved, and a fee month at risk.

    How Verity fixes it

    Attendance is taken per batch, and a student absent twice in a row is flagged for a call that day. The reason given is noted on the child’s page.

    See the screen
  9. 09Batches

    Batch timings clash with school timings, exams and holidays

    What it looks like

    The Class 9 science batch runs at 4 pm. The school changes its timetable in September and six students cannot come. A festival week and a school exam week leave you rescheduling by phone.

    What it costs you

    Missed classes, make-up sessions that nobody records, and parents who feel the centre is disorganised.

    How Verity fixes it

    Batches have a day, time and room. A change or holiday updates the batch calendar and lists the students affected, so make-up classes are scheduled and recorded.

    See the screen
  10. 10Batches

    A single room with many batches leaves seats empty and rooms overfull

    What it looks like

    Class 10 maths has 18 students in a room for 12. Class 6 English has 5. You know it, but moving anyone means a conversation with each parent.

    What it costs you

    Poor teaching conditions in one batch and idle capacity in another, with no number to show which one to fix first.

    How Verity fixes it

    Each batch has a capacity, a roster and a room slot. The batches page shows fill levels together, and a move updates the roster, the fee line and the calendar in one step.

    See the screen
  11. 11Teachers

    A part-time teacher leaves in the middle of the term

    What it looks like

    The college student who took Class 7 and 8 science gets an internship and stops coming. Her students, her marks and her lesson plans were in her own notebook.

    What it costs you

    Classes cancelled or covered badly, and parents who ask why the teacher changed.

    How Verity fixes it

    Each batch has a named teacher and a backup. Attendance, marks and lesson notes are kept in the centre’s records, so a new teacher can start from where the last one stopped.

    See the screen
  12. 12Teachers

    Teacher pay by hours is worked out from memory

    What it looks like

    Three part-time teachers are paid per class. At month end each says how many they took. You have to remember who covered whom.

    What it costs you

    Disagreements, and either overpaying or losing a good teacher who feels under-counted.

    How Verity fixes it

    Each class taken is marked against the teacher, with swaps and cover recorded. A monthly statement is built from those marks. You still make the payment yourself.

    See the screen
  13. 13Owner

    You are the whole office

    What it looks like

    You teach five hours, then answer calls, chase fees, set test papers and update the register. When you are ill, the centre stops.

    What it costs you

    The centre can only be as big as one person’s evenings, and the owner has no day off in exam season.

    How Verity fixes it

    The Today page lists who to call, which fees are late, which batches change tomorrow and which tests are due. A helper can run the list when you are away.

    See the screen

The numbers behind it

The numbers behind private tuition in India.

From published sources, with the source named under each figure. Your centre’s numbers will differ, and showing you yours is the first thing Verity does.

The coaching figures are reported by a news site from the government survey, and the three on this survey come from one source. The reading figure is for rural children and is not about tuition. None describes your centre.

What you will actually see

The screens you would use every day.

Six views, each for one job, in the words a tuition teacher uses.

Screen 1 of 5

The owner’s evening list

Fees due, absentees, batch changes and tests to be set, all in one place, so the evening starts with a short list instead of a heap of notes.

Fixes

  • 11 A part-time teacher leaves in the middle of the term
  • 13 You are the whole office

Verity / Centre / Today

Thursday

Fees unpaid

₹27,000

18 students

Absent today

6

2 two days running

Open enquiries

9

3 not called back

Seats free

14

across 6 batches

Fees collected, October

  • Collected₹86,500
  • Promised₹16,000
  • Not yet₹11,000

Class 7 science teacher has not taken the last two classes. No cover named.

Assign cover
  • Call parents of two absent studentsBoth missed Tuesday and WednesdayCall
  • Set Class 10 maths test paperTest on SaturdayDue

Screen 2 of 5

Who has paid, who has not, who has promised

Every student’s monthly line with the amount, discount reason, payment mode and any promise made, so the chase is a list and not a memory.

Fixes

  • 01 Monthly fees are collected by memory, and asking feels awkward
  • 02 Mid-month joins, leave and fee changes confuse the books
  • 03 Cash and receipts do not match at the end of the week

Verity / Monthly fees

October

StudentBatchAmountPaidStatus
Aarav MenonClass 9 Science₹1,500₹1,500 UPIPaid
Divya KulkarniClass 10 Maths₹1,800NoneOverdue 12 days
Rohan ShettyClass 7 English₹1,200NonePromised Fri
Sana SheikhClass 8 Maths₹1,350₹675Half paid

Week’s receipts total ₹18,400. Marked paid: ₹17,200. One ₹1,200 payment is not matched to a student.

Match

Screen 3 of 5

One page per child

Attendance, marks by subject, homework, notes, fees and parent contact in one record, ready for the next parent call.

Fixes

  • 06 Parents ask "how is my child doing" and you answer from memory
  • 07 Test marks and homework are scattered, so a slipping child goes unnoticed
  • 08 Absences are not followed up the same day

Verity / Student

Record

Rohan Shetty, Class 8

Joined June. School: St. Mary’s. Parent: Mrs. Shetty

Attendance, October
70%
Maths, last 4 tests
24, 21, 17, 14 out of 30
Homework, 2 weeks
3 of 8 done
Weak chapter
Linear equations
Fee, October
Promised Fri
Parent prefers
Calls after 8 pm
  1. 14 OctTest 4: 14 of 30. Parent to be told on Saturday
  2. 9 OctAbsent. Mother said he had a cold
  3. 2 OctHomework not done for the second week
  4. NoteSits at the back. Try moving him forward.

Screen 4 of 5

New enquiries and students due to move up

Calls to make for new families and for students who will finish the year, with the child’s history shown beside each name.

Fixes

  • 04 The April and May rush brings in enquiries that are never followed up
  • 05 Students leave at the end of each school year and no one asks why

Verity / Admissions

Enquiries and move-ups

ChildClassSchoolTypeNext step
Ira BanerjeeClass 6DPSNew enquiryCall today
Kabir RaoClass 9St. Joseph’sNew enquiryCall today
Nisha BhatClass 10Kendriya VidyalayaMoving to Class 11Call by 5 Mar
Yash DuttaClass 10DPSMoving to Class 11Call by 5 Mar

Screen 5 of 5

Who teaches what, when and where

Each batch with its day, time, room, teacher and fill level. A holiday or school clash updates the calendar and lists the students affected.

Fixes

  • 09 Batch timings clash with school timings, exams and holidays
  • 10 A single room with many batches leaves seats empty and rooms overfull
  • 12 Teacher pay by hours is worked out from memory

Verity / Batches and timetable

This week

BatchDay and timeRoomFilledTeacher
Class 10 MathsMon, Wed 5 pmHall18 of 12Owner
Class 9 ScienceTue, Thu 4 pmHall12 of 15Ms. Kavya
Class 7 ScienceMon, Fri 4 pmRoom 29 of 10Cover needed
Class 6 EnglishSat 10 amRoom 25 of 10Owner

School exam week from 3 Nov. Six students cannot attend the 4 pm batch. Make-up class not scheduled.

Schedule

Illustrative screens with sample data. Layouts, fields, names and terms are set up around how your tuition centre works.

An ordinary day

The same Tuesday evening, before and after.

You still teach. What goes is the notebook work around it.

WhenTodayWith Verity
3:30 pm TodayYou flick through the register to remember who is expected and who was absent yesterday. With VerityThe Today page shows yesterday’s absentees with a call each and the day’s batches with their rooms.
4:00 pm TodayA parent drops in about fees and you search the notebook while she waits. With VerityThe student’s page shows the month’s amount, what was paid and the discount agreed.
5:30 pm TodayBetween batches you scribble a number from a new enquiry on a slip. With VerityYou enter the enquiry in a few taps and it appears on tomorrow’s call list.
7:30 pm TodayYou mark the test papers and record the marks in a diary for later. With VerityMarks go in per student and the system flags two children whose scores have dropped three times.
9:00 pm TodayA parent messages about progress and you answer from memory. With VerityYou open the child’s page and reply with attendance, marks and one note on what to work on.
Month end TodayYou total fees and part-time teachers’ hours from different notebooks. With VerityThe fee page and teacher statement are ready from records already made.

How we work with you

We set it up with you in four weeks, around your batches.

You do not need to change how you teach. We learn how the centre runs, build Verity around it, move your students in, and stay on.

  1. Week 1

    Discovery and mapping

    What we do
    Sit in on an evening at the centre. See how a student joins, how attendance and marks are taken and how fees are collected and noted.
    What we need from you
    Two hours of your time and a look at your register, fee notebook and a test diary.
    What you have at the end
    A written map of your batches, fee lines and teachers, and the first few problems we will fix.

  2. Weeks 2 to 3

    Configuration

    What we do
    Set up your classes, batches, rooms, monthly fees, discount rules, teacher rates and tests, and build the screens above using your own terms.
    What we need from you
    Check that the fee amounts and discount rules match what you really charge.
    What you have at the end
    A working Verity with your centre’s real batches and rules, ready for names.

  3. Weeks 3 to 4

    Migration and training

    What we do
    Bring in the student list, parent contacts, this term’s fee status and recent marks from your notebooks and phone. Train you and any helper in your first live week.
    What we need from you
    Your notebooks and register as they are. An hour with any teacher or helper.
    What you have at the end
    Your students and fees inside Verity and a first week of attendance and fees done on it.

  4. After go-live

    Operations partnership

    What we do
    Stay on for the first months. Prepare for the admission season, add the next year’s batches and tune the reminders.
    What we need from you
    A short monthly check-in.
    What you have at the end
    A system that keeps up with each new term and new batch.

Bring these on day one

  • Your student list with class, school and parent phone number
  • The fee notebook for the last two months
  • Your batch timetable and room details
  • A list of teachers with hours and rates
  • The last test marks, even in a diary

Your time

About 8 to 10 hours of your own time across the four weeks, mostly in week 1. A helper or senior teacher needs an hour or two.

After go-live

Nobody is hired to run Verity. Attendance, marks and fees are recorded while you teach, and the lists come from those records.

Verity AI

Ask the centre a question. Get an answer, not a notebook search.

Verity AI reads your own student, fee, attendance and marks records. Ask in plain words, then turn the answer into tasks.

  • Your records only Answers come from your own tuition centres data, not from generic knowledge.
  • Right person, right view It only shows what the person asking is allowed to see.
  • Turns into action An answer can become a task assigned to a named person.

Verity / Ask

Who has not paid October fees?

18 students owe ₹27,000. Eight are over 10 days late, and four have promised to pay by Friday.

  • Over 10 days late8
  • Promised by Friday4
  • No contact yet6

Create call tasks for the 6 with no contact

Verity / Ask

Which children have missed more than three classes this month?

11 children. Five are in Class 9 science, and two of them also have unpaid fees.

  • Class 9 Science5
  • Class 10 Maths3
  • Class 7 English3

Add a call to each parent

Verity / Ask

Which students are due to move up in March and what have they scored?

24 students finish Class 10. Seven average under 50% in maths and may want the foundation batch.

Plan calls for the week of 1 March

Sample questions and answers with illustrative figures.

Without chasing

The reminders you keep meaning to send.

Set once, then they run from your records. You or your helper still make the calls and messages, Verity makes sure you know whom.

When

A monthly fee is not paid by the 10th

  • Added to your daily fee list
  • Amount and last promise shown
  • Promise date recorded when you speak to the parent

When

A student is absent two classes in a row

  • Flag on the day’s list
  • Call task for the batch teacher
  • Reason noted on the child’s page

When

A test is entered and a child has dropped three tests in a row

  • Weak chapter shown
  • Parent call task created
  • Result of the call noted

When

A new enquiry is not called within a day

  • Shown at the top of the list
  • Trial class slot suggested from free seats
  • Outcome recorded: joined, thinking or no

When

A school holiday or exam week is added

  • Affected batches listed
  • Make-up class task created
  • Calendar updated once scheduled

When

A student is 60 days from the end of the school year

  • Added to the move-up list
  • Results and fee history attached
  • Reason for leaving noted if they go

Rules and paperwork

The rules a tuition centre should know about.

Verity does not give legal or tax advice and does not file anything for you. It keeps your records in order so your accountant is not rebuilding them.

  • GST on tuition and coaching fees

    What is expected

    Fees from private tuition and coaching are generally taxable, unlike regular school education, which is exempt. Registration is generally needed only above an annual turnover limit, commonly ₹20 lakh, or ₹10 lakh in some special category states. Check the current rules and your own position with a CA.

    How Verity helps

    Fees received are recorded by month and student, so your accountant can see the turnover without going through a notebook.

  • Local registration and fee rules

    What is expected

    Some states regulate coaching and tuition centres through their own laws, covering registration, fees and safety. The Ministry of Education also issued guidelines on coaching centres in January 2024. Whether these apply to a small tuition centre depends on your state and the way it defines coaching.

    How Verity helps

    Your registration number, renewal date and fee receipts are stored with the centre, with a reminder before renewal.

    Careers360, January 2024

  • Children’s personal data

    What is expected

    Names, phone numbers, school and marks of children are personal data. India’s data protection rules notified in November 2025 generally expect a parent’s consent for children’s data and start to apply in stages, so check the dates with your adviser.

    How Verity helps

    Student data sits in one permissioned place with a record of who viewed it, in place of personal phones and photos.

  • Safety of children in your care

    What is expected

    A centre that teaches children is expected to take care over who teaches them and who collects them. Schools and many centres check teacher backgrounds and keep a record of authorised pick-ups.

    How Verity helps

    Each teacher’s papers and each child’s authorised pick-up names are kept as records on the centre’s system.

Rules change and differ by state. Confirm current requirements with your accountant, adviser or the relevant authority.

Who sees what

Everyone sees the same records, through their own window.

A part-time teacher does not need to see fees. A helper should not edit marks. Each role opens on what it needs.

  • Owner

    Is the centre healthy this month?

    Fees collected and due, batch fill, enquiries, students due to move up, teacher hours.

  • Teacher

    Which of my children need attention?

    Their batches, attendance, marks, homework and parent notes, but not fees.

  • Helper or receptionist

    Whom do I call and what do I collect?

    Fee list, enquiries to call back, absentees, receipts to match.

  • Accountant

    What came in this month?

    Receipts by mode, discounts given, teacher statements, and turnover for GST.

  • Parent (through your messages)

    How is my child doing?

    A monthly summary of attendance, marks and one note, sent by you from the record.

Straight answers

What changes, and what stays the same.

Keep using

  • Your WhatsApp groups for parents. You send the messages, Verity tells you what to say and to whom.
  • UPI and cash, as you collect them now. Verity records each payment against the student.
  • Your own tests and papers. Verity records the marks.
  • Your accountant, who still prepares your returns.

Verity does not

  • Take fee payments from parents online.
  • Send messages to parents on its own.
  • Teach classes or host online sessions.
  • File GST returns or run payroll.

We bring in your student list, parent numbers, fee status and recent marks from your notebooks and phone, in stages, so classes carry on during the move.

  • Excel
  • Google Sheets
  • Legacy ERP
  • CRM
  • One operating environment

Questions

Questions tuition teachers ask.

I have only 60 students. Is this too much for me?

No. A centre of 60 has the same fee chasing, absentees and parent questions as a big one, with fewer hours to cope. We set up only what you need, and the four weeks are the same.

I am not good with computers. Will I manage?

The daily use is attendance, a fee tick and a mark, which is about what you do on paper now. We train you in your first live week, with your own students.

Can Verity send fee reminders to parents?

Not by itself. It lists who is late and what they promised, and you or your helper call or message. The outcome is then recorded.

Does it work for home tuition and small groups?

Yes. A batch can be a group of three or a single student, with the day, time and place of each lesson, and the fee line works the same way.

Can parents see their child’s marks?

You decide what to share. Verity builds a short summary of attendance, marks and a note, and you send it to the parent. Parents do not log in.

We teach different school boards. Does that matter?

It is set up as a label on each class, so you can see marks and coverage by board. We agree the labels with you in week 1.

Who can see my students’ details?

Only the people you allow. Teachers see their own batches, a helper sees fees and calls, and every view and change is recorded with who made it and when.

How long before I see a benefit?

The late-fee list and the uncalled-enquiry list appear as soon as your students and fees are loaded, in week 3 or 4. Marks and attendance trends become useful after a few weeks.

What does it cost?

It depends on the number of students, batches and teachers. Message us and we will give you a clear number after a short conversation about how your centre runs.

Where the figures come from

Sources

  1. Careers360 on the CMS: Education 2025, MoSPI, 2025
  2. Ideas for India on ASER 2024, 2024
  3. Careers360, January 2024

Last checked 15 October 2026. Published figures vary by region and method, so treat them as indicative, not as a promise of your results.

Start with the fees you have not collected.

Tell us how your centre runs and we will show you the late fees, the missed calls and the students slipping, using your own register.

Get your free demo Email us

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.