Verity for universities

A grant, a scholar or a committee falls behind, and the university finds out at the audit.

A university runs hundreds of small obligations at the same time: grant conditions, PhD milestones, statutory committees, affiliations, accreditation data. Each one has an owner and a date, and most of them sit in a file, an inbox or one professor’s memory. Verity gives each one a record, an owner and a date, and shows the Registrar what is slipping.

Verity in one line

One system for the obligations a university has to meet: who owns each, when it is due, what has been done, and what the evidence is.

See your university in Verity See the 15 problems we solve

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.

Teaching, examinations and research stay where they are. Verity runs the administration around them.

Verity / University / Today

Registrar’s view

Live

Grants behind plan

23

of 184 active

Scholars overdue

47

past a milestone

Vacant posts

112

across 31 departments

Colleges with deficiencies

18

of 120 affiliated

Open affiliation deficiencies by region

  • North zone31
  • Coastal zone21
  • Central zone15
  • Hill zone5

Anti-ragging committee has not met this term. Next meeting not scheduled.

Schedule
  • Renewal of affiliation, Sri Venkateshwara CollegeExpires 31 Dec. Inspection report awaitedChase
  • MoU with a pharma companyEnds in 40 days. Owner: Dr. MenonRenew?

Illustrative screen with sample figures. Yours is set up with your own departments, grants, scholars, committees and campuses.

How it runs today

The teaching works. The paperwork around it is held together by individuals.

Lectures happen, labs run and results are declared. What is harder to see is the administration behind them. Which research grants are behind on spending. Which PhD scholars have not met their doctoral committee in a year. Which statutory committee has not met this term. Which department has not sent its numbers for the ranking submission.

This information exists, but in the finance office, in each department, in a research cell spreadsheet and in the head of the one section officer who knows where the file is. When that person is on leave or moves, the thread is lost. Every department also keeps its own format, so a university-wide number means weeks of collection.

The cost is rarely one big failure. It is unspent grant money handed back, a scholar who drifts for two years, an accreditation file assembled in a panic, and a Vice-Chancellor who asks for a number and gets it a fortnight later.

What most universities run on

  • Finance office ledgers
  • Research cell spreadsheet
  • Departmental Excel files
  • Email and WhatsApp circulars
  • Paper files with section officers

Each of these holds a true piece of the picture. None of them can answer a question that crosses two offices.

15 problems, one by one

Where a university loses money, time and standing.

These are the situations registrars, deans and research office heads describe. For each: what it looks like, what it costs, and what Verity does about it.

  1. 01Research

    Grant conditions live in a sanction letter nobody rereads

    What it looks like

    A funder sanctions a project with a spending plan by year, a bar on certain heads of expense and a date for the final report. The principal investigator has the letter. The finance office has the money. Nobody has both in front of them.

    What it costs you

    Example arithmetic: a ₹60 lakh project that spends ₹9 lakh in its first year against a plan of ₹20 lakh is the kind that gets questioned at review. Unspent money may be reclaimed, and the investigator’s next application suffers.

    How Verity fixes it

    Each grant is a record holding its sanction letter terms, yearly spending plan, permitted heads and report dates. Spend is shown against the plan, and the investigator and the research office both see the same page.

    See the screen
  2. 02Research

    Funder reports and utilisation certificates arrive late

    What it looks like

    The progress report is due on the 30th. The investigator is at a conference, the finance office needs a signed statement of expenditure, and the head of department has not seen a draft.

    What it costs you

    A late report can hold back the next instalment of a grant. Staff on the project, such as research fellows, keep working while the money waits.

    How Verity fixes it

    Every report date becomes a task chain: investigator draft, finance statement, department head sign-off, research office submission. Verity shows which step each one is stuck on, 60 days before the date.

    See the screen
  3. 03Faculty

    Workload is uneven and supervision hours are invisible

    What it looks like

    One professor teaches 14 hours, supervises 9 scholars and sits on five committees. A colleague in the same department teaches 8 hours and supervises two. Nobody has the numbers side by side, so the allocation was done by who says yes.

    What it costs you

    Burnout in the willing few, resentment, and research output that suffers exactly where the load is heaviest.

    How Verity fixes it

    Teaching hours, supervision count, committee seats and project roles are recorded per faculty member. Deans see the spread by department and can move load before the next timetable, instead of after a complaint.

    See the screen
  4. 04Faculty

    Vacancies, ad hoc staff and visiting faculty are tracked in separate lists

    What it looks like

    Sanctioned posts, filled posts, guest lecturers on contract and extension of tenure are all handled by different sections. A department head cannot say which courses will have no teacher next semester.

    What it costs you

    Courses taught by whoever is free, students without a named teacher, and appointments that lapse because nobody saw the end date. Central universities have reported large teaching vacancies for years.

    How Verity fixes it

    Each post is a record with its status: sanctioned, filled, contract, vacant. Contract end dates raise a task 90 days ahead, and each course lists its teacher and its backup.

    See the screen
  5. 05PhD scholars

    Doctoral scholars drift without anyone noticing

    What it looks like

    A scholar finished coursework in year one. Since then there has been no doctoral committee meeting, no progress report, and a supervisor who changed departments. The scholar is now in year five.

    What it costs you

    Years of fellowship money for a thesis that may not finish, and a university that carries a scholar on its rolls without knowing whether they are active.

    How Verity fixes it

    Every scholar has a record with admission date, supervisor, coursework status, committee meetings, progress reports and thesis stage. Anyone more than six months past a milestone shows up on a list for the research dean.

    See the screen
  6. 06PhD scholars

    Fellowship and stipend payments depend on paperwork that goes missing

    What it looks like

    A scholar’s stipend is held because the attendance certificate or the supervisor’s approval did not reach accounts. They are told to come back next week, for the third week.

    What it costs you

    Scholars take on outside work, research slows, and some leave. Reports of stipend delays of several months are common in the sector.

    How Verity fixes it

    Each monthly stipend is a request with its required papers attached as steps. Verity shows which scholars are missing which paper, to whom it is assigned, and how many days it has waited.

    See the screen
  7. 07Accreditation

    Accreditation evidence is rebuilt from scratch every cycle

    What it looks like

    The self-study needs minutes, faculty publications, student feedback, outreach events and infrastructure details across years. Each department sends a different format, some as photos of registers.

    What it costs you

    Months of staff time in the run-up, with gaps found late. The national accreditation body has been moving towards more online, document-based checks, so the quality of your records matters more.

    How Verity fixes it

    Evidence is kept all year as records tagged to the criterion they support: a meeting, a workshop, a publication, a feedback round. At submission the file for each criterion is already there, with the gaps listed.

    See the screen
  8. 08Accreditation

    Ranking data is collected department by department, once a year, in a rush

    What it looks like

    The ranking submission asks for student numbers, faculty details, placement, publications and spending over several years. The data cell mails every department and waits. Three send late and one sends numbers that do not match the admission office.

    What it costs you

    Wrong figures can be queried, and a rushed submission may understate real strengths. The weeks spent each year are staff time not spent on the work itself.

    How Verity fixes it

    The numbers a ranking asks for come from the live records of students, faculty, projects and spending, with the department that owns each figure named. A mismatch between two sources is flagged before submission.

    See the screen
  9. 09Governance

    Statutory committees exist on paper and meet when reminded

    What it looks like

    Anti-ragging, internal complaints, grievance, equal opportunity and IQAC committees all need regular meetings and a record of what was decided. The Registrar chases chairs by phone before a visit.

    What it costs you

    A missing meeting or an unclosed complaint becomes a serious matter if something goes wrong or an inspection arrives.

    How Verity fixes it

    Each committee has a meeting schedule, a member list and an action register. Decisions become tasks with owners, and a committee with no meeting this term shows up on the Registrar’s list.

    See the screen
  10. 10Students

    Certificates, transcripts and no-objection requests move by hand

    What it looks like

    A student needs a transcript for a foreign application. The request goes to the department, the examination section and the accounts office for a no-dues check, each with a paper note. The student comes to the office twice a week to ask.

    What it costs you

    Missed application deadlines for students, and a counter staff spending hours on status questions rather than on processing.

    How Verity fixes it

    Each request is a record with the steps it must pass through. The student can be told which desk holds it and for how many days, and a request stuck beyond your limit goes to the section head.

    See the screen
  11. 11Students

    Fee dues, scholarships and refunds are matched by hand

    What it looks like

    Hostel fee, exam fee, scholarship credited by the state, and a refund for a student who withdrew. Accounts matches them from three registers at the end of the term.

    What it costs you

    Students held back from exams for dues they have already cleared, and government scholarship money that sits unclaimed for lack of a follow-up.

    How Verity fixes it

    Student dues, scholarship claims and refunds are records against the student. Verity lists unclaimed scholarships and refunds waiting for approval, and shows a student’s full position before a hold is placed.

    See the screen
  12. 12Affiliation

    Affiliated colleges send inspection and compliance papers that nobody tracks end to end

    What it looks like

    A university with 120 affiliated colleges receives affiliation renewals, inspection reports, fee payments and staff approval requests all through the year. The affiliation section has a register and a lot of drawers.

    What it costs you

    Colleges operate with lapsed affiliation, approvals are delayed, and the university cannot say which colleges have open deficiencies.

    How Verity fixes it

    Each affiliated college is a record with its renewal date, inspection findings, deficiencies and payments. Deficiencies carry an owner and a due date, and the list is visible to the Registrar by region.

    See the screen
  13. 13Purchase

    Lab purchases and equipment repairs get stuck between departments

    What it looks like

    A lab needs a replacement part for an instrument bought on a grant. The request needs three quotations, a committee approval and a budget check. It spends two months on desks.

    What it costs you

    Research stops while an instrument is down, and grant spending falls behind its plan for the reason above.

    How Verity fixes it

    Purchase requests carry quotations, the grant head they charge to, and the approvals needed. The investigator sees where it is. Equipment is a record with its service history and the date its maintenance contract ends.

    See the screen
  14. 14Partnerships

    MoUs with industry and other universities lapse without follow-up

    What it looks like

    The university signs agreements for internships, joint research and student exchange. A year later nobody can say which are active, who owns each, or what came out of them.

    What it costs you

    Signing events that produce nothing, and renewal windows missed for the agreements that were working.

    How Verity fixes it

    Each agreement is a record with its partner, owner, end date and activities done under it. Dormant ones and ones about to expire are listed, and the owner gets a task before the end date.

    See the screen
  15. 15Owner

    The Vice-Chancellor asks one question and waits two weeks

    What it looks like

    How many scholars are overdue? How much grant money is unspent? Which departments have the most vacancies? Each answer needs a different office and a manual collection.

    What it costs you

    Decisions are made on old or partial numbers, and senior staff spend their time collating rather than managing.

    How Verity fixes it

    A single page for the Registrar and Vice-Chancellor shows grants, scholars, vacancies, committees and affiliations from the live records, filtered by department or campus.

    See the screen

The numbers behind it

The numbers that show the scale of the task.

From published sources, with the source named under each figure. Your university’s own numbers will differ, and showing you yours is where Verity starts.

  • 1,168

    university-level institutions registered in the country in the All India Survey on Higher Education 2021-22. Each one carries the same stack of committees, grants and reports.

    IANS reporting the AISHE 2021-22 report, 2024

  • 4.33 crore

    students enrolled in higher education in 2021-22, which is the scale of records Indian universities and their colleges manage between them.

    IANS reporting the AISHE 2021-22 report, 2024

  • 5,998 of 15,862

    teaching posts were vacant across 45 central universities, about 38%, in UGC data reported in December 2014. The figure is old but shows how long staffing gaps have been a pattern.

    ISignal (formerly IndiaSpend), citing UGC, 2014

  • April to May 2025

    was the planned start for the national accreditation body’s new basic, binary accreditation, with a graded track to follow. Timing has moved since, so check the body’s own notices.

    Careers360, 2025

The vacancy figure is more than ten years old and covers central universities only. The AISHE figures come through a news agency report. None of them describes your university.

What you will actually see

The screens the Registrar and deans would use.

Six views, each for one job. Names, columns and approval steps are set up in your university’s own terms.

Screen 1 of 6

What needs the Registrar this week

Grants, scholars, vacancies, committees and affiliations on one page, with the items that need a decision listed below. It replaces the monthly collection from each office.

Fixes

  • 12 Affiliated colleges send inspection and compliance papers that nobody tracks end to end
  • 15 The Vice-Chancellor asks one question and waits two weeks

Verity / University / Today

Registrar’s view

Grants behind plan

23

of 184 active

Scholars overdue

47

past a milestone

Vacant posts

112

across 31 departments

Colleges with deficiencies

18

of 120 affiliated

Open affiliation deficiencies by region

  • North zone31
  • Coastal zone21
  • Central zone15
  • Hill zone5

Anti-ragging committee has not met this term. Next meeting not scheduled.

Schedule
  • Renewal of affiliation, Sri Venkateshwara CollegeExpires 31 Dec. Inspection report awaitedChase
  • MoU with a pharma companyEnds in 40 days. Owner: Dr. MenonRenew?

Screen 2 of 6

Every grant against its own plan

Sanctioned amount, yearly plan, spend so far, permitted heads and the next report date for each project, with the investigator and finance office looking at the same page.

Fixes

  • 01 Grant conditions live in a sanction letter nobody rereads
  • 02 Funder reports and utilisation certificates arrive late
  • 13 Lab purchases and equipment repairs get stuck between departments

Verity / Research grants

Research office

ProjectInvestigatorSanctionedSpent vs planNext report
Soil carbon mappingDr. Iyer₹58 lakh41%30 Nov
Low-cost water sensorDr. Banerjee₹32 lakh78%15 Dec
Rural health surveyDr. Kaur₹24 lakh52%Not started
Polymer membranesDr. Reddy₹71 lakh64%10 Jan

Purchase request for a spectrometer part has waited 34 days at the committee step.

Escalate

Screen 3 of 6

Workload and posts, side by side

Teaching hours, supervision count, committee seats and project roles for each faculty member, and the status of every sanctioned post, so load and vacancies can be balanced before the semester.

Fixes

  • 03 Workload is uneven and supervision hours are invisible
  • 04 Vacancies, ad hoc staff and visiting faculty are tracked in separate lists

Verity / Faculty

Workload and posts

FacultyDept.Teaching hrsScholarsCommittees
Dr. R. NambiarChemistry1495
Dr. S. GuptaChemistry821
Dr. P. SharmaPhysics1253
Dr. A. DasPhysics1042

Posts by status, Department of Commerce

  • Associate Professor, sanctioned 43 filled, 1 vacant since MarchVacant
  • Guest faculty, AccountingContract ends 31 OctExtend?

Screen 4 of 6

Every doctoral scholar and their next milestone

Admission date, supervisor, coursework, committee meetings, progress reports and stipend papers for each scholar, with those past a milestone at the top.

Fixes

  • 05 Doctoral scholars drift without anyone noticing
  • 06 Fellowship and stipend payments depend on paperwork that goes missing

Verity / PhD scholars

Research dean

Anjali Verma, Department of Botany

Admitted July 2021. Supervisor: Dr. Joshi

Coursework
Complete
Last committee meeting
14 months ago
Last progress report
January
Stage
Data collection, year 4
Stipend papers
Attendance missing
  1. Jul 2021Admitted to the programme
  2. Jun 2022Research proposal approved by the committee
  3. Aug 2023Second progress review, no concerns
  4. NowReminder sent to supervisor for committee meeting

Screen 5 of 6

Evidence collected through the year, not in the last month

Each criterion lists the records that support it, the department that owns each, and the gaps. The figures a ranking submission asks for come from live records and show which source they came from.

Fixes

  • 07 Accreditation evidence is rebuilt from scratch every cycle
  • 08 Ranking data is collected department by department, once a year, in a rush
  • 14 MoUs with industry and other universities lapse without follow-up

Verity / Accreditation and ranking data

IQAC cell

CriterionEvidence recordsGapsOwnerStatus
Curriculum design863Dean, AcademicsOn track
Research outputs21411Research officeGaps
Student support639Student affairsGaps
Governance412RegistrarOn track

Student headcount differs between the admission office (14,812) and the examination section (14,790).

Reconcile

Screen 6 of 6

Requests and committees with an owner and a date

Transcript, no-dues and certificate requests with the desk that holds each, plus the committees due to meet and the actions they owe.

Fixes

  • 09 Statutory committees exist on paper and meet when reminded
  • 10 Certificates, transcripts and no-objection requests move by hand
  • 11 Fee dues, scholarships and refunds are matched by hand

Verity / Student requests and committees

Registrar’s office

Student requests2

  • Transcript, Ritika MenonWaiting at accounts for 6 daysLate
  • No-dues, Mohd. FahadHostel office pendingChase

Committees2

  • Internal complaints committeeNo meeting this termOverdue
  • Grievance cell3 actions open from last meetingOpen

Illustrative screens with sample data. Layouts, fields, names and terms are set up around how your university works.

An ordinary day

The same Monday in the Registrar’s office, before and after.

The work is the same. What changes is that each obligation is a record with an owner, so the office stops chasing by phone.

WhenTodayWith Verity
Morning TodayThe Registrar starts with a stack of files and a list of calls to make about overdue items. With VerityThe Today page lists 12 items needing a decision, each with an owner and how long it has waited.
Mid-morning TodayA professor asks if the final report on his project is due this month. Nobody is sure. With VerityThe report is a task chain on the grant, with the finance statement already assigned and due on Friday.
Noon TodayA scholar comes to the office about a held stipend. Staff look through three files. With VerityThe scholar’s page shows the attendance paper is missing, who is meant to send it, and since when.
Afternoon TodayThe Vice-Chancellor asks how many posts are vacant. The answer takes a week. With VerityThe answer is on the Today page, by department, with the contract end dates behind it.
Late afternoon TodayA student’s transcript sits at accounts. Nobody at the counter knows where it is. With VerityThe request shows it has waited six days at accounts and has already gone to the section head.
Before an inspection TodayDepartments are asked for papers, and the file is assembled over a month. With VerityThe evidence for each criterion is already filed, with the five gaps listed and assigned.

How we work with you

We set it up with you in four weeks, one office at a time.

A university is too large to switch over at once, so we start where the leaks are largest, usually research grants and doctoral scholars, and add other offices once those are working.

  1. Week 1

    Discovery and mapping

    What we do
    Meet the Registrar, the research dean, the finance officer and two department heads. Follow a grant from sanction to closure, and a scholar from admission to thesis, to see where papers stop.
    What we need from you
    Two to three hours from you, and an hour each from the office heads. Sample sanction letters and one department’s files.
    What you have at the end
    A written map of your obligations: who owns each, what the steps are, and which three or four we will fix first.

  2. Weeks 2 to 3

    Configuration

    What we do
    Set up departments, faculty roles, grant templates, scholar milestones, committee calendars and approval steps, and build the screens above around your own regulations and ordinances.
    What we need from you
    Review the milestones and approval steps with the research dean and Registrar. Correct any rule we have wrong.
    What you have at the end
    A working Verity with your departments, rules and approval paths, ready for your data.

  3. Weeks 3 to 4

    Migration and training

    What we do
    Bring in the grant list, scholar register, faculty and post lists, committee members and affiliated college register from your sheets and registers. Train each office on its own work.
    What we need from you
    The spreadsheets and registers as they stand, even if inconsistent. An hour with each office.
    What you have at the end
    Your grants, scholars, posts and committees inside Verity, and staff who have used it on real cases.

  4. After go-live

    Operations partnership

    What we do
    Review the first terms with you, add offices in order, tune the lists and reminders, and handle changes when regulations or reporting formats change.
    What we need from you
    A monthly review with the Registrar and the research dean.
    What you have at the end
    A system that follows the university’s actual rules, with a named person responsible for it.

Bring these on day one

  • The list of active research projects with sanction letters
  • The PhD scholar register with supervisors and admission dates
  • Faculty and sanctioned post lists by department
  • Committee lists and last year’s meeting dates
  • The affiliated college register, if you have affiliated colleges

Your time

About 10 to 14 hours of your own time across the four weeks, mostly in week 1. The research dean, finance officer and Registrar’s staff need a few hours each.

After go-live

No new team is hired. Staff record what they already handle, and the status pages come from those records.

Verity AI

Ask the university a question. Get an answer, not a collection exercise.

Verity AI reads your own grant, scholar, faculty and committee records, respects who is allowed to see what, and can turn an answer into tasks for the right office.

  • Your records only Answers come from your own universities data, not from generic knowledge.
  • Right person, right view It only shows what the person asking is allowed to see.
  • Turns into action An answer can become a task assigned to a named person.

Verity / Ask

Which doctoral scholars have not had a committee meeting in over a year?

47 scholars are past a milestone. 19 have had no committee meeting in over twelve months, most in Botany and Chemistry.

  • Botany9
  • Chemistry7
  • Commerce3
  • Physics28

Create reminders for each supervisor

Verity / Ask

Which grants are spending slower than planned?

23 grants are behind plan. Four are below half of the planned spend with a report due in under 60 days.

  • Soil carbon mapping41%
  • Rural health survey52%
  • Wetland survey38%
  • Textile dyes44%

Ask the research office to review these four

Verity / Ask

Which departments have contract faculty ending before the next semester?

Nine contracts end before 1 January, in Commerce, English and Mathematics. Commerce has two courses with no backup teacher.

Assign renewal tasks to the department heads

Sample questions and answers with illustrative figures.

Without chasing

The chasing nobody has time for.

Set once, then they run from your records. Staff still decide and sign, Verity makes sure the right person knows when.

When

A grant report date is 60 days away

  • Task chain opened: investigator, finance, department head
  • Sanction terms attached to the first task
  • Research office sees which step is late

When

A scholar passes six months without a committee meeting

  • Flagged on the research dean’s list
  • Task to the supervisor to schedule the meeting
  • Outcome recorded on the scholar’s page

When

A faculty contract is 90 days from its end

  • Task to the department head
  • Courses taught by that person listed
  • Decision recorded: extend, replace or close

When

A student request waits longer than your limit at one desk

  • Flagged to the section head
  • Student’s status updated on the record
  • Closed when the last step is signed

When

A committee has no meeting this term

  • Registrar’s list shows the committee
  • Task to the chair with last term’s open actions
  • Minutes attached to the meeting record

When

An MoU is 60 days from its end date

  • Task to the named owner
  • Activities done under it summarised
  • Renew or close recorded

Rules and paperwork

The rules a university has to keep up with.

Verity does not give legal advice and does not file anything with a regulator. It keeps the records these rules depend on in order, so your office is not rebuilding them each cycle.

  • UGC regulations and your own ordinances

    What is expected

    The University Grants Commission sets rules on matters such as faculty qualifications, appointments and tenure. A draft of new regulations on minimum qualifications and appointments was released in January 2025, and the final position should be checked with the Commission. State universities also follow their own Acts and ordinances.

    How Verity helps

    Posts, appointments and contract end dates are recorded against each department, so any rule you must report on starts from clean records.

    Drishti IAS on the draft UGC Regulations 2025

  • National accreditation and ranking

    What is expected

    The national accreditation body has been revising its process, with a basic accreditation and a graded track planned. The national ranking framework asks each year for data on students, faculty, research, graduation outcomes, outreach and perception.

    How Verity helps

    Evidence and figures are kept through the year against the criterion they support, with the department that owns each one named.

    Careers360, February 2025

  • Anti-ragging and student safety rules

    What is expected

    The UGC’s regulations on preventing ragging generally require universities to run anti-ragging committees and squads and to collect undertakings from students and parents on admission.

    How Verity helps

    Committee meetings, member lists, undertakings collected and complaints with their status are kept as records with a due date and an owner.

  • Grant and sanction conditions

    What is expected

    Each funder sets its own conditions: permitted heads of expenditure, yearly releases, utilisation certificates and final reports. They differ by funder and by project.

    How Verity helps

    The terms from each sanction letter sit on the grant record, and spend is shown against them so the finance office and investigator work from the same page.

  • Student and staff personal data

    What is expected

    Student records, health details and staff files are personal data. India’s data protection rules notified in November 2025 begin to apply in stages, so check dates with your adviser.

    How Verity helps

    Records sit in one permissioned place with a trail of who viewed or changed them, in place of scattered files and personal mailboxes.

Rules change and differ by state and by university. Confirm current requirements with your legal adviser or the relevant authority.

Who sees what

Everyone sees the same records, through their own window.

A dean should not see another department’s stipends. The finance office should not edit a scholar’s milestones. Each role opens on what it needs.

  • Vice-Chancellor

    Where is the university falling behind?

    Grants, scholars, vacancies, committees and affiliations across all departments, with the oldest overdue items first.

  • Registrar

    What needs a decision this week?

    Approvals waiting, student requests stuck at a desk, committees without a meeting, affiliation renewals.

  • Research dean

    Which projects and scholars need help?

    Grants behind plan, report dates, scholars past a milestone, stipend papers missing.

  • Head of department

    Is my department balanced and ready?

    Faculty load, posts and contracts, courses without a backup, evidence owed to the accreditation cell.

  • Finance officer

    What is spent and what is owed?

    Spend against each grant plan, statements due, student dues and scholarship claims, refunds waiting for approval.

Straight answers

What changes, and what stays the same.

Keep using

  • Your examination and results system. We agree how results data reaches Verity during setup.
  • Your learning platform and library systems, for teaching and borrowing.
  • Your accounting software and ledgers. Verity shows spend against grants but does not replace the books.
  • Your auditors and legal advisers, who still prepare statements and advice.

Verity does not

  • Run examinations, grade papers or declare results.
  • Take student admission applications or fees online.
  • Send messages to students or staff on its own.
  • File reports with funders or regulators for you.

We bring in grants, scholars, posts, committees and affiliated colleges from your spreadsheets, registers and shared folders, department by department, so the university keeps working while the move happens.

  • Excel
  • Google Sheets
  • Legacy ERP
  • CRM
  • One operating environment

Questions

Questions registrars and deans ask.

Do we have to switch the whole university at once?

No. Most universities start with research grants and doctoral scholars, which are self-contained, and add faculty workload, committees and affiliations once those are running. The four-week setup covers the first set.

Will departments actually enter the data?

Only if it is easier than what they do now. We set each office up so that the work they already do, such as approving a report or logging a meeting, is the record. We train each office on its own tasks.

Does Verity replace our examination or student information system?

No. Examinations, results and the teaching side stay in the systems you use. Verity holds the administrative obligations around them, and we agree how data reaches it during setup.

Can it help with our accreditation and ranking submissions?

It keeps the evidence and figures through the year, tagged to the criterion they support, with owners and gaps visible. It does not submit anything for you, and your cell still reviews every figure.

How does it handle research grants from different funders?

Each grant is a record with that funder’s own terms: yearly plan, permitted heads and report dates. Different funders have different rules, so we set the templates with your research office.

We have affiliated colleges. Can Verity cover them?

Yes. Each affiliated college is a record with its renewal date, inspection findings, deficiencies and payments, and the Registrar can see open items by region. Colleges themselves can use their own page if you wish.

Who can see scholar and staff data?

Only the people you allow. Access is set by role and department, and every view or change is recorded with who made it and when. A dean sees their department, the Registrar sees across all.

How soon will we see something useful?

The grants-behind-plan list and the scholars-past-milestone list need only your existing registers, so they are the first things we aim to have working. Workload and vacancy views improve as posts and timetables are loaded.

What does it cost?

It depends on the number of departments, campuses and offices you want set up. Message us and we will give you a clear number after a short conversation about how your university runs.

Where the figures come from

Sources

  1. IANS reporting the AISHE 2021-22 report, 2024
  2. ISignal (formerly IndiaSpend), citing UGC data, December 2014
  3. Careers360, February 2025
  4. Drishti IAS on the draft UGC Regulations 2025

Last checked 15 October 2026. Published figures vary by region and method, so treat them as indicative, not as a promise of your results.

Start with the grants and scholars that are drifting.

Tell us how your university runs and we will show you the grants behind plan, the scholars past a milestone and the committees that have not met, using your own numbers.

Get your free demo Email us

Free: we set up a working demo of your own business, on your own data, within 7 days. You pay only if your team decides to use it.